Tender / Bid Administrator

SurTech; Johannesburg; Hybrid; ZAR 250,000 - 350,000; Full time

Job summary

A leading company in technology solutions is seeking a detail-oriented Tender Administrator to assist with office administration and the tender process. The successful candidate will help manage the entire bidding cycle for projects, requiring excellent organizational skills and the ability to work effectively in a fast-paced team environment. A strong background in administration and experience with CRM systems like SalesForce will greatly enhance your application.

Qualifications

• Experience in Administration and sending Tenders required.
• Good PC literacy and experience with a CRM system.
• Strong multi-tasking skills needed to perform various duties accurately.

Responsibilities

• Assist in the qualification of tenders and compile tender documents.
• Manage office administration and client queries efficiently.
• Keep track of inventory levels and order supplies as necessary.

Skills

Attention To Detail

Time Management

Operations

Office Administration

Customer Satisfaction

Team Player

Compilation

CRM

Writing

Energy

Education

Matric certificate

Commerce degree

Tools

MS Office

SalesForce

Job description

We sell a global leading GRC SaaS solution which empowers more than 1 million users globally.

As a Tender Administrator with a high attention to detail and love for administration you will become a trusted asset to the team. You will play a crucial role in assisting with office administration and the bidding process for technology-related projects; assisting in the qualification of all tenders, completion, and compilation of tender documents. Achieve customer satisfaction by ensuring all duties are performed quickly and accurately.

Reporting to: Head of Operations

Reason for vacancy: Team expansion

Management level of role: This is not a management role.

Working environment & travel: Exceptionally busy, team-orientated environment.

Drivers license and own transport is essential. Ability to travel country wide.

Working hours: 07h30 16h00 or 08h00 to 16h30 or 08h30 to 17h00 (Hybrid)

Key Responsibilities

• Accuracy, correctness, 100% spot on, all the time
• Always ready to assist all members of the team
• Understand and use SalesForce like your life depends on it
• Attend to any client / internal queries and provide feedback within a stipulated period
• Monitor bid advertisements to identify relevant opportunities.
• Assisting in qualification of tenders based on organizational criteria.
• Handling general queries, escalating issues when necessary, and conducting ad hoc maintenance of the bid register.
• Completion and compilation of tender documents
• Organize and maintain bid records.
• Updating of company documents and company registrations on various platforms.
• Keep track of inventory levels and order supplies as needed.
• Ensure proper maintenance of office facilities and equipment.
• Attend tender briefing meetings
• Ensuring relevant arrangements are made for delivering the tenders timeously
• Administer and manage the Sales CRM Environment
• Assist with all sales admin queries

Required Experience

• Experience in Administration and sending Tenders
• Good PC literacy and experience with a CRM system
• Experience in sales administration will be an advantage
• MS Office
• SalesForce (an advantage)
• Matric certificate
• A commerce degree would be preferable
• Drivers license, car and ability to travel country wide.
• Strong multi-tasking skills is a must to ensure various duties are performed accurately and on time
• Some mild compulsive behaviour would be an advantage
• Excellent/Unparalleled/Incredible/Outstanding/Relentless attention to detail
• System and process oriented
• Team Player
• Great personality and sense of humour
• Critical analytical thinking: using logic and reasoning to identify the urgency of certain tasks
• Time management: ability to prioritize tasks, deliver quality work under pressure and manage their own time
• Writing: ability to effectively communicate with external clients and internal team members
• Self-starter with a positive outlook
• Tenacious and friendly
• Able to work well within a team environment
• Adaptable and flexible, with an eagerness to learn and develop oneself
• Dynamic: full of energy and has a sense of purpose
• Must be a mature personality (EQ)
• Possible been accused of having OCD in the past

Required Skills:

Operations Compilation CRM Office Administration Team Player Attention To Detail Energy Travel Reason Writing Customer Satisfaction Databases MS Office Records Pressure Administration Time Management Maintenance Sales Management