Temporary Creditors Clerk

University of Fort Hare; Stellenbosch; On-site; ZAR 50,000 - 200,000; Full time

Job summary

An established fruit exporter based in Stellenbosch is seeking a TEMPORARY Creditors Clerk. The successful candidate will have strong numerical skills, ensure accurate processing of creditor invoices, and support financial control processes. A minimum of Grade 12 is required, with advanced Excel skills preferred. This role involves meticulous attention to detail and timely communication with service providers.

Qualifications

• Must have previous relevant experience.
• Min Grade 12 required.
• Post Matric qualification preferred.

Responsibilities

• Process Creditor invoices accurately.
• Ensure timely payment of creditors.
• Minimize unrecovered costs.

Skills

Ability to work accurately with figures

Meeting deadlines

Good eye for detail

Basic cost accounting skills

Understanding of contracted rates

Education

Min Grade 12

Post matric qualification advantageous

Tools

QX

Excel

Job description

Overview

My client, an established fruit exporter based in Stellenbosch, is seeking to employ a TEMPORARY Creditors Clerk.

The successful candidate must have previous relevant experience. Min Grade 12. Post Matric qualification preferred.

Must be able to start immediately.

Education Required

• Min Grade 12
• Post matric qualification advantageous
• In-house and/or external training in supply chain processes, and their associated costs
• Advanced Excel/spreadsheet skills

Skills Required

• Ability to work accurately with figures.
• Meeting deadlines as set out by Manager.
• Good eye for detail and ability to handle complexity of costs per client, service provider, activity, market
• Basic cost accounting skills
• Full understanding of contracted rates and terms with all service providers.

Experience Required

• Fruit exports
• QX proficient
• Advanced Excel skills

Key Performance Areas

• Financial Control
  • Correct allocation of costs to correct codes.
  • Processing Creditor invoices for consumables - account per item
  • Check whether there are estimates captured in the system where actual costs are incurred.
  • Check that actual costs do not exceed estimate costs
  • Alignment of debtors’ vs creditors costs (actual cost vs estimated costs)
  • Consumable Stock Control – minimize waste/loss.
  • Effective reconciliation processes at year-end as per SOP.
  • Minimise unrecovered costs
• Creditors
  • Receive, verify rates as per service agreements with providers and code invoices.
  • Register batches for processing
  • Input of invoices into QX system.
  • Print/save cost capture reports and prepare remittances for payments
  • Month end reconciliation of each creditor before remittance packages are prepared for payment
  • Ensuring creditors receive their remittances and POPs timeously
  • Handling of Creditor Queries
  • The management of disputes in a timeous and effective manner
  • Ready weekly payments
  • Accuracy when processing invoices – invoiced rates vs. rate agreements with service providers.
  • Understanding of statutory requirements (VAT).
  • Monthly payments ready by 25th of each month
  • Effective and professional communication to resolve disputes.
• System
  • Automate all processes that can be automated.
  • Using Excel Spreadsheets and formulas (V- and X-lookup).
  • Efficiency and Productivity
  • Efficiency in using EDIs for invoice processing.
  • Identifying issues and reporting these to Cost Accountants timeously.