Temp : Payroll Co-Ordinator

Total Deutschland Gmbh; Johannesburg; On-site; ZAR 30 000 - 60 000; Full time

Job summary

An established industry player is seeking a dedicated Payroll Administrator to enhance their administrative functions. This role involves supporting payroll processing, managing employee records, and ensuring compliance with payroll regulations. The ideal candidate will have a strong background in payroll administration and excellent computer skills, particularly in SAP TL. Join a proactive team committed to continuous improvement and exceptional customer service, where your contributions will directly impact the organization's efficiency and employee satisfaction.

Qualifications

• 1-2 years experience in payroll administration is required.
• Tertiary qualification in payroll administration or equivalent is essential.

Responsibilities

• Support the processing of monthly payroll and associated activities.
• Ensure compliance with payroll calendar deadlines and process disability payouts.

Skills

Payroll Administration

SAP TL HR Module

Microsoft Windows

Employment Laws

Education

Tertiary Qualification in Payroll Administration

BComm / BA in HR

Tools

SAP TL

Banking Electronic Payment Systems

Job description

Organisational: Restructuring is in progress and necessary following stabilization to ensure good administration.

Culture

To maintain an administrative function that is proactive and committed to continuous improvement and exceptional customer service across the board.

Administration & Payroll Activities

1. Support the processing of the monthly payroll and associated activities.
2. Process new hires and terminations on the system.
3. Provide payroll information by responding to internal/external questions and requests.
4. Ensure efficient printing and distribution of payslips to staff and manage payslip queries.
5. Provide backup to the Payroll Supervisor when required.
6. Serve as a point of contact for payroll-related issues.
7. Update HR & payroll records including changes.
8. Assess, capture, and process expense claims on the payroll system.
9. Capture monthly leave balances and records, troubleshoot related problems on leave management.
10. Review payroll discrepancies, determine problem areas, and initiate adjustments or recommend actions to the Payroll Specialist.
11. Participate in monthly, quarterly, and annual payroll reconciliation.
12. Conduct benefit orientations and other benefit training as required.
13. Process enrollments, changes, and terminations to benefit programs or funds/third-party benefit institutions.
14. Assist employees with payroll/benefits claims, queries, questions, and concerns.
15. Administer statutory deductions such as garnishee orders, etc.
16. Ensure Record Retention as per company policy and in country legislation.
17. Undertake filing activities to update staff (personal) files and manage paper file retrieval from Metrofile and online file retrieval for audits and requests.
18. Act as a backup for updating easyfile with EMP as per deadlines and reconciling to payments (easyFile, eFiling, Ufiling), SARS, SRA, NAMRA, and BURS, and testing SAP and easy file validations.
19. Assist with updating Ufiling of UIF including sending monthly declaration files.
20. Assist in preparing all NBE country tax certificates and monthly filing requirements as per legislation.
21. Ensure compliance with payroll calendar deadlines and process disability and risk payouts on payroll.
22. Perform ad hoc tasks and participate in departmental projects as assigned.

Records

Input all payroll and demographic data into the SAP TL system, create and maintain employee records, and ensure accuracy and confidentiality.

HSSE

Manage and minimize HSE risks within the area of responsibility by ensuring compliance with policies, promoting a safe working environment, and enforcing HSE competency requirements.

Qualifications

• Tertiary qualification in payroll administration or equivalent.
• BComm / BA in HR preferred.
• 1-2 years experience in payroll administration.
• Excellent computer skills in Microsoft Windows.
• Knowledge of SAP TL HR module(s) is advantageous.
• Knowledge of banking electronic payment or payroll systems.
• Basic knowledge of employment laws affecting payroll (tax, UIF, retirement funds, etc.).

Key Competencies

High integrity, results-oriented, detail-oriented, able to work under pressure, and team-oriented.

Language

English is the working language.

Equal Opportunity

TotalEnergies is an equal opportunity employer, and all qualified applicants will receive consideration without discrimination based on race, gender, age, disability, religion, or other protected characteristics.