Technical Project Administrative Assistant

Reporting to the Space Program Manager, the successful incumbent will perform a wide range of administrative support activities for the Space Programme / Space Engineering unit and Managers to facilitate the efficient operation of the office. They will be responsible for assisting the Program Manager and Project Managers in a variety of administrative activities for the programme / project. Responsibilities may vary depending upon the size and complexity of the project and the Project Manager's delegation of assignments. Responsibilities include the tracking of project-related correspondence, handling of personnel actions, oversight and maintenance of interagency collaborative commitments, recording and tracking of action items, and serving as the official records officer for the project to establish and administer the data management activities for a specific programme, project activity, or contract.

Requirements

The ideal candidate must have the following qualifications and experience:

• A Diploma or degree in Business Administration, Project Management, Office Administration, or equivalent related qualification.
• Three (3) years experience in technical project office support.
• Fundamental understanding of project processes and project financial processes.
• Good computer skills and experience in the use of MS Office Suite packages (Word, Excel, and PowerPoint).
• Good communication skills, ability to multitask, and be able to work independently.

Key performance areas will include but are not limited to:

• Document Management
• Maintain and prepare various project documents efficiently and accurately.
• Draft letters, emails, and minutes while handling data entry tasks.
• Manage and maintain both electronic and manual filing systems for easy retrieval of project documents.
• Office Administration and Support
• Track project budgets, expenditure, and facilitate invoice processing.
• Order office supplies and ensure proper resource allocation within budget constraints.
• Conduct information searches to support project decision-making.
• Provide secretarial support to managers and teams as required.
• Meetings and Events Management
• Organise and coordinate meetings ensuring all logistics are handled effectively.
• Draft agendas, book meeting rooms, arrange refreshments, and take minutes for project-related meetings.
• Travel Coordination
• Arrange domestic and international travel for project teams.
• Book flights, accommodation, car rentals, and shuttles in line with SANSA's policies.
• Process travel claims and expense reconciliations.

Background verification including criminal record, credit checks, security clearances, qualifications, and citizenship checks, as well as competency assessment and psychometric testing, may form part of the selection process. By applying for these vacancies, the candidates consent that SANSA can collect, process, and share their Personal Information (PI) for verification, assessments, and employment purposes only.

SANSA subscribes to the principles of the Employment Equity Act. As per the Employment Equity Plan of SANSA and its Employment Equity goals and targets, preference will be given to candidates from underrepresented designated groups (African males and females, Coloured females, and People with disabilities).

Communication will only be conducted with shortlisted candidates. If applicants have not heard from us within 4 weeks of the closing date, regard your application as unsuccessful. SANSA reserves the right not to make an appointment.

Closing Date: 19 March 2025.

For queries, please contact Mr. Kgaugelo Ramone by email at [email].

Job Type: Permanent

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