Team Leader : Operations & Administration - Lisp

Team Leader: Operations & Administration - LISP

Date: 6 Mar

Location: Johannesburg, Gauteng, ZA

Who are we?

Glacier by Sanlam brings together leading experts and respected financial services companies to meet clients' investment needs.

We deliver focused investment services through specialist teams, partner with acclaimed financial intermediaries, and pride ourselves on our superior products and solutions and high-quality service.

We offer a comprehensive range of investment solutions, designed to assist in the creation and preservation of wealth.

Job Purpose

The role is responsible for planning and supervising a specific functional area within the Investment Administration team (i.e. Switches, Transfers and Estates, New Business, Client Communication, Repurchases, Bulk, Maintenance, Indexing) thereby ensuring smooth running of day-to-day processes and procedures.

To advise and support in the analysis, development, and implementation of best practices across the servicing value chain.

Key Outcomes

1. Assist the Manager with implementing, evaluating, and ensuring that the team's day-to-day output is in line with the servicing value proposition, and supports the overall business strategy.
2. Drive accountability for the team to perform according to contracted performance areas and to deliver the highest level of service to stakeholders.
3. Ensuring daily control procedures are adhered to, and pro-actively identify and report on operational risks.
4. Continuously evaluate and report on process improvements to ensure effectiveness, efficiency, and risk management.
5. Mentoring and coaching of team members, including coaching in effective query management and resolution.
6. Identify ways of promoting accuracy and maximising productivity within the team.
7. Ensuring effective communication with internal and external stakeholders.
8. Assisting with the implementation of changes to existing products and processes as well as new products.
9. Maintaining high levels of teamwork within the Operations team, different departments, and external parties to resolve client queries.
10. Evaluating problems regarding service issues and enquiries to determine their importance and urgency, perform investigations when necessary and respond with an appropriate solution in a timely manner.
11. Responding in a professional, timely and empathetic manner to both written and telephonic enquiries from internal and external clients.
12. Building and maintaining professional relationships with intermediaries as well as other internal and external stakeholders.
13. Having and maintaining a technical understanding of all Glacier offerings and the ability to apply that understanding to daily outputs.
14. Identify training needs and talent within the team and assist with the implementation of effective training and development, both on the job and via external courses if applicable.
15. Seeing to the overall well-being of the team and meeting their needs and expectations where necessary.
16. Assist the Manager with performance reporting and data analysis.
17. Contribution to ad hoc projects aimed at streamlining processes and helping ensure that it is successfully implemented within the wider team.

Qualifications and Experience

1. Grade 12 certificate
2. Relevant tertiary qualification (Commerce / Management Certificate / Degree / Diploma) advantageous
3. A minimum of 5 years' experience within the LISP industry
4. Experience with process improvement methodologies
5. Strong interpersonal and client relationship skills
6. Strong communication skills (both verbal and written)
7. Excel proficiency at an intermediate level will be to your advantage
8. Client focus
9. Cultivates innovation
10. Drive results
11. Data analysis and interpretation
12. Problem-solving and decision-making skill
13. Leadership and coaching skill
14. Analytical and conceptual thinking
15. Strong reasoning skills and an aptitude for problem-solving
16. Ability to plan, schedule and organize in a systematic and effective manner

Attributes

1. Ability to work under pressure / flexibility
2. Honesty, integrity and respect
3. Ownership and accountability
4. Ability to co-operate and thrive both within an independent and team environment
5. Self-starter with a growth mind-set

What will make you successful in this role?

1. Degree or Diploma with up to 5 - 7 years related experience.
2. Knowledge and Skills
3. General administrative practices
4. Budgeting and risk administration
5. Logistical and events / meeting co-ordination
6. General Communication
7. Management of employees

Personal Attributes

1. Communicates effectively - Contributing independently
2. Plans and aligns - Contributing independently
3. Directs work - Contributing independently
4. Decision quality - Contributing independently

Core Competencies

1. Cultivates innovation - Contributing independently
2. Customer focus - Contributing independently
3. Drives results - Contributing independently
4. Collaborates - Contributing independently
5. Being resilient - Contributing independently

Our commitment to transformation

The Sanlam Group is committed to achieving transformation and embraces diversity. This commitment is what drives us to achieve a diverse, inclusive and equitable workplace as we believe that these are key components to ensuring a thriving and sustainable business in South Africa.

The Group's Employment Equity plan and targets will be considered as part of the selection process.