Team Assistant (Prescient Fund Services)

Ace Handyman Services The Villages; Cape Town; On-site; ZAR 50 000 - 200 000; Full time

Job summary

An established industry player is seeking a Team Assistant to provide vital administrative support to its executive team. This dynamic role involves managing calendars, coordinating meetings, and assisting with travel arrangements, ensuring seamless operations. The ideal candidate will be exceptionally organized, reliable, and a positive team player eager to tackle challenges in a fast-paced environment. Join a growing business where no two days are the same and contribute to a supportive and engaging workplace culture. If you're ready to make an impact and grow your career, this opportunity is perfect for you.

Qualifications

• Experience managing diaries for executive staff in a professional environment.
• Matric and preferred courses in office or business administration.

Responsibilities

• Provide administrative support to senior management and coordinate meetings.
• Manage calendar invites and assist with travel bookings and catering.
• Support team events and training initiatives with organization.

Skills

Organizational Skills

Discretion

Attention to Detail

Team Player

Service Orientation

Education

Matric

Office Administration Courses

Business Administration Studies

Job description

Team Assistant (Prescient Fund Services)

To provide reliable administrative support to members of the Prescient Fund Services Group Executive Committee including Manco CEO, PFS COO and MD of PSPA.

The role is varied in nature and will support the PFS Exco members in a wide range of activities.

DUTIES & RESPONSIBILITIES

1. Provide co-ordination and administrative support to the senior management / Exco team in the Operations and Manco teams.
2. This will include diary management, meeting scheduling, office co-ordination and catering support.
3. Managing calendar invites for various internal meetings.
4. Collate the pack for, and take minutes at, various internal management meetings.
5. Assist with follow up items and action plans.
6. Distribute meeting invites and arrange catering for internal staff information sessions and training.
7. Arrange refreshments and catering for meetings.
8. Assist with flight bookings and car hire and liaise with all related suppliers.
9. Assist with the new starter process: Maintain stock of PFS merchandise and distribute as required to new starters.
10. Management and co-ordination of the new starter lunch process with Exco members.
11. Assist with co-ordination of social events for staff as requested.
12. Arrange gifts for staff as requested.
13. Support the co-ordination and scheduling of training initiatives and ensure training registers are taken at each event.
14. Assist with ad hoc facilities related matters for the Westlake building, working closely with the central facilities and reception teams.
15. Prepared to offer ad hoc support to various PFS wide external events which may include Prescient Golf Day, Winemag events, client lunches and engagements.

REQUIRED EXPERIENCE

Previous experience in a team assistant, co-ordination role where you have managed diaries of executive staff members in a professional services environment.

REQUIRED QUALIFICATIONS

Matric. Any office administration, business administration courses / studies would be preferred.

KEY COMPETENCIES

1. Reliable and trustworthy
2. Strong organizational skills
3. Solution orientated
4. Discretion
5. Strong attention to detail
6. Positive team player
7. Service orientated

WHY THIS ROLE?

This is a great role supporting a dynamic team of leaders in a growing business, no one day will be the same!

You will need to be exceptionally organised, positive and supportive and be keen to take on challenges and growth.

INTERESTED?

APPLY NOW

Nationality

Position: Team Assistant (Prescient Fund Services)

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By applying for a role at Prescient, you explicitly acknowledge and understand that we, our appointed third-party service providers whom we utilise to facilitate requisite background checks, verifications and screenings, will collect and process your personal information.

For more information on the type of data that we will collect and process, either in-house or by our third party appointed service providers, please click here to access our Group Data Privacy Policy.

Retention of your personal information is governed by the Prescient Retention Policy.

Thank you for your application. We will review and get back to you as soon as possible.