Team Assistant - Medical Management And Strategy & Business Integration

Findojobs South Africa; Gauteng; Hybrid; ZAR 200,000 - 300,000; Full time

Job summary

A well-established financial services company in South Africa is seeking a Team Assistant to support senior management with administrative functions. The role involves arranging meetings, managing travel, and assisting with budget controls in a dynamic environment. We offer competitive salary and benefits with the potential for remote work. Candidates from diverse backgrounds are encouraged to apply.

Benefits

Competitive salary

Flexible work arrangements

Professional growth opportunities

Qualifications

• Proven experience as a Team Assistant or in a similar administrative role.
• Ability to manage competing priorities and deadlines efficiently.
• Strong organizational skills and attention to detail.

Responsibilities

• Provide general secretarial support to Heads of Departments.
• Manage travel arrangements and budgets for the assigned Heads.
• Assist with event management and project logistics.

Skills

General secretarial skills

Time management

Proficiency in Microsoft Office

Strong communication skills

Tools

SharePoint

Microsoft Office Suite

Job description

THE JOB AT A GLANCE

As a Team Assistant, you will work closely with the COID & Group Operation's Head of Medical Management and Head of Strategy and Business Integration. Your role will involve supporting them with administrative functions to ensure effective and efficient service delivery.

WHAT WILL YOU DO?

1. Provide general secretarial support to the assigned Heads

• Arranging meetings and managing the diaries of the assigned HODs
• Compiling monthly reports for circulation per agreed timelines
• Arranging and coordinating departmental meetings as necessary
• Typing reports, letters, presentations, circulars, and general correspondence
• Handling and managing departmental queries

Travel Arrangements

• Responsible for end-to-end travel arrangements for the assigned Heads and departments
• Processing all financial/budget requests for approval
• Minute taking
• Drafting agendas for periodic meetings
• Circulating accurate and timely minutes of meetings

General Administrative Duties

• Following up on deadlines with subordinates via electronic task requests
• Diarizing committee circulars and deadlines
• Assisting with budget control
• Managing departmental documents on SharePoint, including editing, version control, and publishing
• Uploading month-end reports on SharePoint
• Booking meeting rooms as requested
• Ordering stationery
• Managing invoices and Opex
• Supporting basic administrative tasks and project logistics
• Assisting with event management

WHAT WILL YOU GET IN RETURN?

We offer opportunities for personal and professional growth in a stable company with a 130-year history. The role includes a competitive salary and benefits, with flexible work arrangements combining remote and in-office work. Join a team that values collaboration and teamwork.

Turnaround Time

Shortlisting begins after the application deadline. The process duration depends on your progress and manager availability. If you do not hear back within 21 days, please consider your application unsuccessful.

Closing Date: [Insert closing date]

Our Commitment to Transformation:

In line with Rand Mutual Assurance's employment equity plan, preference may be given to candidates from underrepresented groups, but all qualified candidates are encouraged to apply.