Team Assistant

Rand Mutual Assurance; Johannesburg; Hybrid; ZAR 50,000 - 200,000; Full time

Job summary

Rand Mutual Assurance is seeking a Team Assistant to provide comprehensive support to the Finance department. This role involves managing administrative tasks, ensuring smooth operations within the department. The ideal candidate will have extensive secretarial experience, strong organizational skills, and proficiency in office software. Join a stable company offering opportunities for personal and professional growth in a team-oriented environment.

Benefits

Competitive salary package

Flexible work arrangements

Opportunities for personal and professional development

Qualifications

• 5-7 years relevant industry experience.
• Experience servicing executives is beneficial.
• Valid Driver’s License required.

Responsibilities

• Reporting to senior management and performing secretarial duties.
• Managing correspondence, including phone calls and travel arrangements.
• Scheduling appointments and maintaining an events calendar.

Skills

Organizational skills

Communication skills

Interpersonal skills

Typing

Recordkeeping

Education

Secretarial / Administration Diploma or Degree

Tools

MS Word

Excel

PowerPoint

Appointment scheduling software (e.g., MS Outlook)

Job description

As a Team Assistant, you will report directly to the Executive – Group Finance while providing comprehensive support to the Finance department's LeadCo team. Your responsibilities will encompass a range of general administrative tasks along with effective diary management to ensure smooth departmental operations.

WHAT WILL YOU DO?

• Reporting to senior management and performing secretarial and administrative duties.
• Typing, formatting, and editing reports, documents, and presentations.
• Entering data, maintaining databases, and keeping records.
• Liaising with internal departments, answering calls, and making travel arrangements.
• Managing internal and external correspondence on behalf of senior management.
• Scheduling appointments, maintaining an events calendar, and sending reminders.
• Copying, scanning, and faxing documents, as well as taking notes.
• Preparing facilities for scheduled events and arranging refreshments, if required.
• Ordering office supplies and replacements, as well as managing mail and courier services.
• Observing best business practices and etiquette

WHAT YOU'LL BRING TO THE TABLE?

• 5-7 years relevant industry experience
• Experience servicing executives will be beneficial
• Secretarial / Administration Diploma or Degree from an accredited institution
• Valid Driver’s Licence
• Must have own transport
• Extensive experience in creating documents and spreadsheets, using office software such as MS Word, Excel, and PowerPoint.
• Advanced typing, note-taking, recordkeeping, and organizational skills.
• Ability to manage internal and external correspondence.
• Working knowledge of printers, copiers, scanners, and fax machines.
• Proficiency in appointment scheduling software such as MS Outlook, as well as call forwarding.
• Excellent written and verbal communication skills.
• Exceptional interpersonal skills.

WHAT WILL YOU GET IN RETURN?

We offer great opportunities for personal and professional development in a stable company that’s 130 years strong. The role comes with a competitive salary package and various benefits. Flexible work arrangements (combination of remote and in the office). Furthermore, you will be a part of a dedicated group of colleagues who value teamwork and collaboration.

Turnaround time

The shortlisting process will only start once the application due date has been reached. The time taken to complete this process will depend on how far you progress and the availability of managers. Kindly note that should you not receive a response within 21 days please consider your application unsuccessful.

Our Commitment to transformation :

In accordance with the employment equity plan of Rand Mutual Assurance and its employment equity goals and targets, preference may be given, but is not limited, to candidates from under-represented designated groups