Tax Administrator

Sydsen; Knysna; On-site; ZAR 200,000 - 300,000; Full time

Job summary

A well-established firm of Chartered Accountants in Knysna is seeking a Tax Administrator to support their tax compliance and advisory teams. The ideal candidate will handle client tax records, manage deadlines, and ensure efficient communication within the firm’s tax function. Candidates should have prior experience in an administrative role within professional services, strong organizational skills, and proficiency in Microsoft Office.

Benefits

Competitive salary

Scope for progression

Qualifications

• Previous experience in an administrative role within an accountancy or professional services environment.
• Ability to manage multiple deadlines effectively.
• Familiarity with HMRC systems and online services.

Responsibilities

• Maintain accurate client tax records and databases.
• Track and manage deadlines for tax returns and submissions.
• Liaise with HMRC on behalf of clients.

Skills

Organizational skills

Communication skills

Attention to detail

Proficiency in Microsoft Office

Education

Experience in professional services administration

Tools

Tax software (CCH, Digita, TaxCalc or IRIS)

Microsoft Excel

Job description

SUMMARY :

Our client, a well-established firm of Chartered Accountants, is seeking a capable and detail-oriented Tax Administrator to support their tax compliance and advisory teams.

This role is central to ensuring smooth workflow, timely submissions, and efficient client communication within the firm’s tax function.

The ideal candidate will have experience in professional services administration, with a strong understanding of SA tax deadlines and processes.

POSITION INFO :

Key Responsibilities :

• Maintain accurate client tax records and databases
• Track and manage key deadlines for tax returns and submissions (including personal tax, corporation tax, and VAT)
• Liaise directly with HMRC on behalf of clients, including authorisation and query resolution
• Prepare and submit 64-8 agent authorisation forms and manage HMRC agent services
• Collate documentation required for tax return preparation (e.g., income records, expense summaries, P60s)
• Monitor workflow for the tax team, flagging urgent deadlines and outstanding items
• Draft and send client correspondence, ensuring accuracy and professionalism
• Provide administrative support during the annual tax return cycle and other key periods
• Assist with submission of returns through tax software and HMRC portals
• Support invoicing, billing and internal record keeping related to tax clients

Essential Requirements :

Previous experience in an administrative role within an accountancy or professional services environment

Strong organisational skills and the ability to manage multiple deadlines

Excellent communication skills (written and verbal)

High attention to detail and a methodical approach to tasks

Proficiency in Microsoft Office, especially Excel and Outlook

Familiarity with HMRC systems and online services

Ability to handle confidential client information with professionalism and discretion

Desirable Skills / Experience :

Experience within a tax administration role

Working knowledge of tax software such as CCH, Digita, TaxCalc, or IRIS

Understanding of UK tax processes and deadlines (Self Assessment, VAT, CT600)

Experience using practice management software

Interest in pursuing a longer-term career in tax or (study support may be considered)

Key Attributes :

Self-motivated and proactive

Client-focused and responsive

Adaptable to changing workloads and deadlines

Works well within a professional services team structure

Maintains high standards of confidentiality and integrity

Package Information :

Competitive salary based on experience

Professional working environment with scope for progression

Location : Knysna, Western Cape