Supply Chain Management Officer

South African Maritime Safety Authority; Pretoria; On-site; ZAR 400,000 - 600,000; Full time

Job summary

A leading organization in maritime safety is seeking a Procurement Officer to oversee the end-to-end procurement process. This includes conducting market analysis, managing supplier relationships, and ensuring compliance with procurement policies, ultimately contributing to effective supply chain management. The role requires strong analytical abilities and cross-functional leadership skills.

Qualifications

• Experience in supplier and contract management is essential.
• Strong analytical skills for market assessment.
• Ability to facilitate bid evaluations and stakeholder discussions.

Responsibilities

• Conduct analysis to ensure the best procurement value.
• Compile RFQ/RFI/RFP documents and manage end-to-end process.
• Lead supplier performance management and reporting.

Skills

Market and industry analysis

Cross functional team leadership

Supplier relationship management

Contract performance reporting

Procurement compliance

Job description

• Conduct market and industry analysis to ensure best value
• Gather need, specification and spend information
• Compile RFQ / RFI/ RFP documents and effectively manage the end-to-end process
• Facilitate and lead the Briefing Sessions and bid evaluations committee
• Leading Cross Functional Teams for different projects and business units
• Undertake and commercial evaluation and adjudication of supplier bids and coordinates technical evaluation
• Ensure strategic sourcing procedures and contracts comply with PFMA directives and other specific procedures
• Utilise total cost models to secure good deals and manage the cost on an ongoing basis with the help of a Procurement Manager
• Build sound relationships with suppliers
• Respond and resolve to supplier enquiries and queries
• Ensure that supplier performance meets the company’s expectations
• Manage and report on supplier’s performance against contract deliverables, SLA etc
• Follow up with suppliers to ensure adherence to payment period (e.g. 30-day)
• Build sound relationships with end-users
• Provide guidance on the interpretation of SCM procedures, application and communication
• Support internal stakeholders with their requirements and ensure delivery of the required service / goods
• Report on portfolio TCO and supplier performance as well as contract performance and efficiencies
• Report on portfolio contract performance including: -Contract spend and consumption - Contract price escalation performance vs relevant price indices - BEE spend
• Report on portfolio contract administration efficiency in line with annually agreed end-user service level agreements (SLAs), including: New contract establishment lead times; Price evaluations; Amendments; Resolution of queries
• Ensure confidentiality of supplier information
• Support the disposal of redundant / obsolete furniture or /and equipment process
• Ensure data capturing is accurate and on time
• Maintain proper filing system
• Ensure confidentiality of supplier information
• Ensure that procurement reports and registers are accurate and are submitted on time
• Generate outstanding purchase order reports
• Generate outstanding requisitions report
• Approval of orders within delegated authority
• Perform any other reasonable Supply Chain Management duties as assigned by the superior