Strategic Financial Operations Coordinator

RecruitMyMom; Rosebank; On-site; ZAR 350,000 - 420,000; Full time

Job summary

RecruitMyMom seeks a Financial Services Operations Administrator in Illovo/Sandton, South Africa. This on-site role supports daily transaction logistics, deal pipeline tracking, executive calendars, and operational tasks to ensure smooth workflow.

Responsibilities include action tracking, internal documentation, and aligning weekly strategy reviews with transaction systems and executive commitments. Office hours are 8am–5pm, with an on-site arrangement.

Qualifications

• 3 to 5+ years of administrative, operations, executive assistance, or project coordination experience within corporate finance, investment banking, private equity, legal, or professional advisory services environments.

Responsibilities

• Maintain accurate deal project records across internal tracking and virtual room systems (Datasite, MergerWare, SharePoint, Zoho CRM, ZX6000).
• Log and monitor post-meeting action items, coordinate NDA signatures, and format project deliverables across transaction lifecycle stages.
• Produce weekly and monthly reports on task completion rates and project timeline adherence; monitor CRM data integrity and dashboards for management review.
• Manage complex executive calendars, resolve scheduling conflicts, and coordinate logistics for weekly deal strategy reviews, client presentations, and boardroom meetings.

Skills

Administrative experience

Executive support

Project coordination

Tools

Datasite

MergerWare

SharePoint

Zoho CRM

ZX6000

Job description

RecruitMyMom seeks a Financial Services Operations Administrator in Illovo/Sandton, South Africa. This on-site role supports daily transaction logistics, deal pipeline tracking, executive calendars, and operational tasks to ensure smooth workflow.

Responsibilities include action tracking, internal documentation, and aligning weekly strategy reviews with transaction systems and executive commitments. Office hours are 8am–5pm, with an on-site arrangement.