Store Operations & Admin Specialist

Smollan; Durban North; On-site; ZAR 180,000 - 280,000; Full time

Job summary

Smollan in Durban North is seeking an Administrative & Communication Manager to oversee correspondence, filing, scheduling, and reporting for the store. You will support employee lifecycle processes, manage invoices and expenses, liaise with suppliers, and coordinate stock takes and basic maintenance as directed by the Store Manager.

This role requires organized, reliable individuals who can ensure compliance, prepare weekly schedules, and maintain accurate records across digital and physical

Responsibilities

• Manage all incoming and outgoing correspondence, including emails, mail, and internal memos
• Maintain an organized filing system (digital and physical) for store records, policies, and contracts
• Coordinate and schedule meetings, appointments, and training sessions for staff and management
• Prepare operational reports, performance summaries, and administrative documentation as required by the Store Manager.
• Staff Administration and Financial Support|Manage staff payroll documentation, including processing accurate timesheets for submission to the central payroll department
• Provide administrative support for the employee lifecycle, including basic staff record maintenance, onboarding paperwork, and uniform management
• Process and reconcile store finances, including tracking invoices, expense reports.
• Liaise with vendors and suppliers regarding outstanding payments or billing inquiries.
• Operational Coordination and Oversight
• Monitor and maintain office and store supply inventory, placing orders as needed to prevent shortages.
• Coordinate basic store maintenance and repairs with external service providers (e.g., cleaning, equipment service) as directed by the manager.
• Support the Store Manager in creating and distributing weekly staff schedules.
• Ensure compliance documentation (e.g., safety checklists, permits) is up-to-date and readily available.
• Head up Stock takes and processes Ensure deadlines are met.

Job description

Smollan in Durban North is seeking an Administrative & Communication Manager to oversee correspondence, filing, scheduling, and reporting for the store. You will support employee lifecycle processes, manage invoices and expenses, liaise with suppliers, and coordinate stock takes and basic maintenance as directed by the Store Manager.

This role requires organized, reliable individuals who can ensure compliance, prepare weekly schedules, and maintain accurate records across digital and physical