Stock Controller at Famous Brands

Famous Brands; Midrand; On-site; ZAR 300,000 - 450,000; Full time

Job summary

A leading company in the food industry is seeking a skilled Stock Control and Production Manager. The role involves managing stock accuracy, overseeing production capturing, and ensuring compliance with financial and operational standards. The ideal candidate will have a BCom or diploma in Accounting, at least 3 years of experience in a manufacturing environment, and proficiency in SAGE X3 and Excel. Strong numerical skills and attention to detail are essential for success in this position.

Qualifications

• Minimum BCom or diploma in Accounting.
• At least 3 years in a manufacturing environment, with 2 in a similar role.
• Proficient with SAGE X3 and Excel.

Responsibilities

• Manage monthly stock takes, weekly cycle counts, daily spot checks.
• Ensure production sheets are completed accurately and dispatch checked.
• Assist with COD sales and manage staff sales.

Skills

Attention to detail

Strong numerical skills

Logical variance analysis

Problem-solving skills

Excellent communication

Decision-making abilities

Discipline

Proactivity

Flexibility

Education

BCom or diploma in Accounting

Tools

SAGE X3

Excel

Job description

Introduction

Ensure all internal transactions are processed within 24 hours of receiving stock and that the SOH on the system is accurate against actual stock on floor. If there is a variance between the two, follow up to identify the error, understand the reasons, and make corrections. Where necessary, improve procedures or protocols to maintain accurate stock tracking.

Duties & Responsibilities

Stock Control
Manage monthly stock takes, weekly cycle counts, daily spot checks, and high-volume item checks. Report stock take variances, identify issues, and implement corrective actions. Publish variance reports within 2 working days following SOP. Analyze BOM vs. Floor Recipe and adjust BOM accordingly after consultations with QC and Inventory Manager. Maintain accurate filing to meet audit standards. Review and improve stock control processes regularly. Reconcile off-site stock locations monthly. Oversee dispatch and inventory clerks to ensure stock accuracy.

Production Capturing
Ensure production sheets are completed accurately, dispatch checked, and signed off. Investigate loss variances before capturing production data. Record production sheets in the system via adjustments. Create weekly Work Orders for tracking and close them weekly. Update monthly block test spreadsheets for finance, investigating any variances.

Production Register
Maintain an accurate daily production planning register, ensuring all plans are completed and recorded in the system. Provide production sheets to the team as requested.

Sales
Assist with COD sales alongside the Administrator. Manage staff sales, ensuring stock balances match final invoices and that payments are collected monthly. Reconcile staff and COD accounts and submit remittances accordingly.

Orders
Place orders for thermal and dot labels, ensuring stock levels support production flow.

Contract Pricing
Enter contract pricing into the system as per instructions, ensuring accuracy post-approval. Keep detailed records of pricing instructions and modifications for audit compliance.

Blind Receiving
Approve blind receipts from Warehouse, verify figures, ensure weights match received quantities, and follow up on variances.

Adjustment Requests
Record adjustment requests for samples, donations, disposals, etc., verifying their validity and accuracy.

Invoice Control
Weekly verification that invoicing aligns with dispatched and received goods. Address discrepancies and ensure stock on the floor matches records.

Other
Support finance and cover for the Administrator in tasks such as stock and non-stock POs, GRV, invoicing, credits, AP requests, and handling inquiries. Attend to phone calls as needed.

Desired Experience & Qualification
Minimum BCom or diploma in Accounting. At least 3 years in a manufacturing environment, with 2 in a similar role. Proficient with SAGE X3 and Excel. Attention to detail, strong numerical skills, logical variance analysis, problem-solving skills, ability to work under pressure, excellent communication, and decision-making abilities. Be disciplined, proactive, flexible, and willing to work extended hours when necessary.