STOCK CLERK

Econofoods; Gqeberha; On-site; ZAR 120,000 - 180,000; Full time

Job summary

A fast-growing FMCG retail company in Gqeberha is seeking a Stock Clerk to maintain accurate stock records. You will engage in reconciling stock movements, investigating discrepancies, and collaborating with various teams to ensure operational success in delivering quality products.

Qualifications

• Passionate about delivering exceptional customer service.
• Ability to collaborate with a diverse team.
• Willingness to embrace continuous learning and growth.

Responsibilities

• Ensure accurate stock records by conducting random checks.
• Verify and reconcile stock movements with actual gate activity.
• Investigate discrepancies between system records and documentation.

Job description

Econo Foods is a fast-growing FMCG Retail company specializing in frozen foods. Dedicated to delivering high-quality products at unbeatable prices, we prioritize customer satisfaction every single day. Our commitment to excellence, simplicity, and our vibrant, colorful team working at Econo Foods sets us apart in the industry. Central to our identity is our unique HO HOLA Culture, characterized by appreciation and recognition. We celebrate the contribution of every individual and foster a supportive environment where everyone can thrive.

We are currently seeking a dynamic individual to join our team as a Stock Clerk. If you are passionate about delivering exceptional customer service, collaborating with a diverse team, and embracing continuous learning and growth, Econo Foods could be the perfect fit for you. Join us in our mission to provide quality products, value, and service to our customers, every single day.

Purpose of the Role

The purpose of a Stock Clerk is to ensure accurate stock records by conducting random checks, reconciling stock movements, identifying discrepancies, investigating queries, and maintaining the integrity of stock information.

Key Responsibilities

• Ensure that stock movements recorded in the system, such as purchase orders (POs), transfers, invoices, credits, and write-offs, are accurately matched and aligned with the corresponding documentation.
• Verify and reconcile stock movements with actual gate activity, ensuring alignment between received, dispatched, or returned goods and recorded transactions.
• Review and compare stock movements recorded in the system with camera footage to validate accuracy and identify discrepancies.
• Investigate discrepancies between system records, documentation, gate activity, and camera footage, conducting root cause analysis and resolving issues.
• Document and maintain detailed records of reconciliation processes, findings, resolutions, and adjustments.
• Collaborate with purchasing, warehouse, and finance teams to resolve stock movement discrepancies and ensure departmental alignment.
• Review and rectify invoice discrepancies related to stock, ensuring accurate invoicing and financial reconciliation, and communicate corrections to stakeholders.
• Maintain a register of missing and unsigned invoices and ensure timely collection of PODs that do not meet requirements.
• Manage stock adjustments due to damages, discrepancies, or stock age, with proper documentation.
• Conduct stock recounts to validate and correct discrepancies, ensuring accurate inventory records.
• Identify and rectify errors in stock reconciliations, ensuring consistency between physical counts and system data.
• Communicate stock adjustments and discrepancies to relevant stakeholders for resolution.
• Generate reports of outbound movements based on camera footage for accurate record-keeping.
• Investigate and resolve stock queries by cross-referencing footage with records.
• Perform random checks of full loads using camera footage to verify loading accuracy.
• Organize and manage camera footage for easy access during reconciliation and audits.
• Adhere to safety guidelines and use PPE when performing duties.
• Promote a safe work environment and ensure safety compliance.
• Operate within safety standards and participate in team meetings and training sessions.
• Support team goals and contribute to overall operational success.