STOCK CLERK

Econofoods; Bloemfontein; On-site; ZAR 50,000 - 200,000; Full time

Job summary

Econo Foods, a prominent FMCG Retail company, seeks a Stock Clerk to maintain accurate stock records and support operational efficiency. This role involves conducting stock reconciliations, collaborating with various teams, and ensuring compliance with safety standards within a vibrant company culture. If you're detail-oriented and enjoy working in a team, this could be the perfect opportunity for you.

Qualifications

• Strong focus on accuracy and attention to detail in stock management.
• Ability to collaborate with multiple teams for efficient resolution of stock issues.
• Commitment to safety guidelines and compliance.

Responsibilities

• Conduct stock checks and reconcile movements to ensure record accuracy.
• Investigate and resolve discrepancies by analyzing stock records against actual movements.
• Collaborate with finance and warehouse teams for stock alignment.

Skills

Attention to Detail

Analytical Thinking

Communication

Problem Solving

Job description

Econo Foods is a fast-growing FMCG Retail company specializing in frozen foods. Dedicated to delivering high-quality products at unbeatable prices, we prioritize customer satisfaction every single day. Our commitment to excellence, simplicity, and our vibrant, colorful team members sets us apart in the industry. Central to our identity is our unique HO HOLA Culture, characterized by appreciation and recognition. We celebrate the contributions of every individual and foster a supportive environment where everyone can thrive.

We are currently seeking a dynamic individual to join our team and contribute to our ongoing success. If you are passionate about delivering exceptional customer service, collaborating with a diverse team, and embracing continuous learning and growth, Econo Foods could be the perfect fit for you. Join us in our mission to provide quality products, value, and service to our customers, every single day.

PURPOSE OF THE ROLE

The purpose of a Stock Clerk is to ensure accurate stock records by conducting random checks, reconciling stock movements, identifying discrepancies, investigating queries, and maintaining the integrity of stock information.

Key Responsibilities

• Ensure that stock movements recorded in the system, such as purchase orders (POs), transfers, invoices, credits, and write-offs, are accurately matched with corresponding documentation.
• Verify and reconcile stock movements recorded in the system with actual gate activity, ensuring alignment with received, dispatched, or returned goods.
• Review and compare stock movements with camera footage to validate accuracy and identify discrepancies or irregularities.
• Investigate discrepancies between system records, documentation, gate activity, and camera footage, conducting root cause analysis and resolving issues.
• Maintain detailed records of reconciliation processes, findings, resolutions, and necessary adjustments.
• Collaborate with purchasing, warehouse, and finance teams to resolve stock discrepancies, ensuring departmental alignment.
• Review and correct invoice discrepancies related to stock, ensuring accurate invoicing and financial reconciliation, and communicate corrections to stakeholders.
• Maintain a register of missing and unsigned invoices and ensure timely collection of PODs that meet requirements.
• Manage stock adjustments for reasons such as damages or discrepancies, ensuring proper documentation.
• Conduct stock recounts to validate and correct discrepancies, ensuring inventory accuracy.
• Identify and rectify errors in stock reconciliations, aligning physical counts with system records.
• Communicate stock adjustments and discrepancies to relevant stakeholders for resolution.
• Generate reports of outbound movements based on camera footage for accurate record-keeping.
• Investigate queries or discrepancies by cross-referencing footage with stock records, providing evidence for findings.
• Perform random checks of full loads using camera footage to verify loading accuracy and identify issues.
• Organize and manage camera footage for easy access during reconciliation, queries, or audits.
• Follow safety guidelines and use PPE to mitigate risks.
• Promote a safe work environment and ensure safety compliance.
• Operate within safety standards and participate in team meetings and training sessions.
• Support team goals and contribute to overall operational success.