State Accountant (12 Months Contract)

Phaki Personnel Management Services; Pretoria; On-site; ZAR 300,000 - 400,000; Full time

Job summary

A leading company in financial services seeks an Accounts Payable Administrator in Pretoria. This role focuses on processing supplier invoices, ensuring timely payments, and reconciling accounts. Candidates with a Bachelor's degree in Finance and experience in Accounts Payable are preferred.

Qualifications

• Minimum of three-year qualification in the Finance field.
• Two years proven experience in Financial Accounting.
• Preference for candidates with Accounts Payable experience.

Responsibilities

• Administer accounts payable transactions and ensure timely payments.
• Reconcile supplier statements and resolve disputes.
• Assist with petty cash handling and office administrative activities.

Skills

Computer literacy

Administrative support

Reconciliation

Education

Bachelor's Degree in Finance

Job description

The purpose of the role is to administer and process accounts-payable transactions for the company.The successful candidate will be responsible for the following functions and include, but not limited to : Provide administrative support on the effective processing of accounts payable transactions : - Undertake the administration of supplier invoices.- Ensure the safekeeping of all transactions, supporting documentation, files and data for audit purposes in accordance with prescripts.- Ensure that through effective control processes accounts are paid timeously (within 30 days of invoice receipt).- Capture all supplier invoices, credit notes and debit notes.- Ensure that all payments are authorised by the delegated authorities prior to payment.

• Execute all queries emanating from suppliers promptly.- Review that all supporting documents are attached and payments are authorised.- Ensure that all invoice batches are set ready post- Assist in the provision of inputs on the accruals at financial year end.- Oversee the resolution of audit queries.- Receipting of goods and services delivered.- Create and distribute payment authority for authorisation.- Recording of invoices in the register.- Review and verify invoice batches and credit notes captured on the system.- Handle all enquiries on accounts payable.- Ensure comparison of age analysis and the authorised creditors reconciliation.- Reconcile the age analysis and the payment register.- Create payment batch.- Provide inputs for the quarterly report on payment of invoices (i.e 30 days target as per PFMA).- Provide inputs for maintenance of prior year invoices not accounted in those financial years.Undertake reconciliation of creditors accounts : - Print suppliers age analysis on the system.- Create adjustments to supplier's accounts on the system.- Reconcile supplier statement and the records on the system for all companies suppliers before a payment is made.- Reconciliation of suppliers statements and the records on the system for all suppliers on a monthly basis.- Follow up on outstanding invoices- Clear unallocated payments on supplier statements.- Engage suppliers and business units on disputed invoices.Administer Petty Cash : - Handle the issuing of petty cash.- Ensure reconciliation of petty cash reimbursement.- Assist in the administration of petty cash of the regional offices.Provide administrative support to the Unit : - Perform office administrative activities.- Organise office logistical matters.- File office correspondence, documents and reports.- Draft and type standard correspondence and documents.- Completion of forms and documents relevant to the office.- Order stationery and equipment for the section.Minimum Requirements :

A recognized three-year Bachelor's Degree / N Dip / B Tech or equivalent three-year qualification (minimum of credits, NQF 6) in the Finance field (Finance related), coupled with two years proven experience in the Financial Accounting field

Candidates with experience within an Accounts Payable environment may receive preference.

Computer literacy in Microsoft Office.

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