Specialist Events Coordinator

Badger Holdings (Pty) Ltd; Wes-Kaap; On-site; ZAR 200,000 - 300,000; Full time

Job summary

Badger Holdings (Pty) Ltd seeks a Specialist Event Coordinator to handle full event life cycle from planning to execution. This hands-on role requires 2-3 years of event coordination experience and involves strategic corporate gifting initiatives and stakeholder engagement. The position is based in George Office, Western Cape, focusing on delivering high-quality events while managing vendor relationships and budgets.

Qualifications

• 2-3 years of hands-on event coordination experience required.
• Experience managing corporate gifting and expos is essential.
• Familiarity with procurement processes and project management principles needed.

Responsibilities

• Manage the full event lifecycle including planning, execution, and post-event analysis.
• Source and manage relationships with venues and vendors.
• Oversee budget management and attendee engagement strategies.

Skills

Organizational skills

Time management

Communication

Vendor management

Attention to detail

Strategic thinking

Problem-solving

Education

Certificate or diploma in events management

Tools

MS Office

Event management tools (e.g. RSVP software)

Job description

Job Description

At Badger, we’re more than just business, we are about creating experiences that leave a lasting impact. We are seeking a dynamic and detail-oriented Specialist Event Coordinator who thrives in a fast-paced environment and knows how to bring people together through seamless event execution and thoughtful engagement strategies, including exceptional corporate gifting.

What You'll Be Responsible For

As our Specialist Event Coordinator, you will manage the full event lifecycle from brainstorming and planning to flawless delivery and insightful post-event reporting. You will be required to take ownership of logistics, vendor and budget management, attendee engagement, and elevate the experience through strategic corporate gifting initiatives.

Key Responsibilities

• Event planning and execution: Develop timelines, budgets, and logistical plans for internal and external events, ensuring flawless execution from start to finish.
• Venue and vendor management: Source, negotiate, and manage relationships with venues, caterers, AV providers, and other key vendors.
• Budget management: Create and track event budgets, ensuring cost-effectiveness without compromising quality.
• Attendee management: Oversee registration, communication, and on-site support to ensure a smooth attendee journey.
• Corporate gifting (KPI): Curate, source, and manage thoughtful and brand-aligned corporate gifting strategies that enhance engagement and strengthen relationships. Track and report on effectiveness as a key performance indicator.
• Post-event evaluation: Collect and analyze feedback, measure success against KPIs (including gifting impact), and suggest improvements for future events.

You're hands-on, organized, and people-oriented with a knack for problem-solving and creativity under pressure.

Skills And Qualities

• Outstanding organizational and time management skills
• Excellent written and verbal communication abilities
• Strong vendor and budget management experience
• Confident multitasker with attention to detail
• Able to adapt to changing demands and work occasional evenings/weekends
• Strategic thinking around engagement and gifting
• Proficiency in MS Office and event management tools (RSVP software, Teams, etc.)

Qualifications And Experience

• 2–3 years of hands-on event coordination experience (non-negotiable)
• Certificate or diploma in events management or related field
• Experience managing corporate gifting and expos
• Familiarity with procurement processes and project management principles

This position will be onsite, in our George Office, Western Cape.

The position will be filled in line with the Badger Holdings culture, values, and Employment Equity policy and plan. Preference will be given to members of designated groups that are under-represented.