Specialist Events Coordinator

MultiChoice Group; Randburg; On-site; ZAR 300,000 - 500,000; Full time

Job summary

An exciting opportunity exists at a leading media and entertainment group for an Events Coordinator. The role involves coordinating a variety of events, working closely with internal and external clients, and ensuring all events are delivered on time and within budget. Ideal candidates will have a degree in Events Management, extensive experience in events coordination, and exceptional organizational skills. Join the team and help create unforgettable events for audiences across Africa.

Qualifications

• 5-8 years' experience in events coordination or a similar role.
• Experience in planning and executing events.
• Adaptable communication and writing skills.

Responsibilities

• Organize and coordinate internal and external events.
• Deliver end-to-end event management services.
• Manage event logistics and set-up responsibilities.

Skills

Communication skills

Organizational skills

Crisis management

Attention to detail

Education

Degree in Events Management

Job description

The Organization

The MultiChoice Group is a multinational media and entertainment group headquartered in South Africa, Dubai and the Netherlands with principal operations in pay television, video entertainment, advertising and content security. Brands within the Group include DStv, GOtv, SuperSport, M-Net, DStv Media Sales, Showmax and European-based content security leader Irdeto. We’re proud to say we serve 20 million subscribers across more than 50 African markets, with a successful history of identifying and adapting to industry trends, allowing us to continuously deliver the best in entertainment.

By joining our passionate and creative team, you can help us achieve our objectives of expanding our pay-TV and SVOD (Subscription Video On demand) subscriber bases, improving advertising sales, spearheading cutting-edge technology, supporting local content and providing an exceptional customer experience.

Join Africa’s most loved storyteller!

Key Customers

• MultiChoice Business Units; Events Units; CSI clients (internal and External; Internal and
• External Communications; Creative Services; Brand Custodians across the group; Suppliers including creative services suppliers, media buyers and collateral suppliers

Location:

• Johannesburg, Randburg

Purpose of the Position

• To assist the Events Manager, create, coordinate and manage all the different components of an event as well as the teams of people responsible for each aspect.

Key Performance

Objectives

Tasks

Planning & Organizing

• Organize and co-ordinate internal and external events according to brief.
• Deliver end-to-end events management services.
• Creative Ideation: Take a clear brief from the client and conceptualise creative theme for the event.
• Manage guest list and RSVP’s for events.
• Plan and coordinate events logistics and set-up.
• Ensure implementation of Brand plans.
• Order promotional items and ensure their delivery.
• Ensuring application of event management policies

Operational Excellence

• Crisis management – having alternate plans in place for eventualities
• Ensure all health and safety aspects of an event are in place
• Strong Event administration and logistics
• Keep abreast of latest innovation and trends in events management for application in the organization including the latest technology enabled applications for RSVP handling, etc.

Budgeting & Reporting

• Budget control – make sure events are done within budget and ensure that suppliers are paid as per agreement
• Accurate and on-time accounts management of suppliers to ensure supplier accounts are paid on time and against orders
• Compile detailed activity reports for management review Ensure all documents and photos are saved on the share drive (Sharepoint)

Relationship Building

• Provide regular feedback to Event Manager and Client
• Provide post-event feedback to clients
• Efficiently manage and leverage events resources and suppliers to ensure a professional quality event
• Build strong relationships with clients and vendors to deliver on events requirements

Qualifications

• A Degree in Events Management (Post Grad advantageous)

Experience

• At least 5-8 years’ experience in the events coordination role or similar.
• Three years of experience planning and executing events.
• Ability to introduce new ideas and foresee potential problems at events.
• Communication and writing skills adapted to fit different styles, particularly with outside vendors.
• High attention to detail and the ability to establish priorities.
• Ability to work within a budget and very tight timeline. Flexibility to travel and work long hours