Sourcing & Production Assistant

Findojobs South Africa; Wes-Kaap; On-site; ZAR 50,000 - 200,000; Full time

Job summary

A leading recruitment agency is seeking a candidate to support procurement administration and supplier management in Cape Town. The role involves coordinating product samples, managing supplier relations, and ensuring timely delivery of products. The ideal candidate will hold a relevant tertiary qualification and have 3-5 years of experience in manufacturing or retail, alongside strong analytical and organizational skills.

Qualifications

• 3-5 years or more relevant experience in manufacturing and/or retail.
• Previous experience/qualification in packaging and/or product development in private label Beauty, cosmetics and toiletries categories will be advantageous.
• Understanding of Imports and Supply Chain Logistics.

Responsibilities

• Compile Supplier Roll-Up and construct Supplier Scorecards.
• Coordinate the inflow and outflow of physical samples.
• Conduct order management and product tracking to ensure OTIF delivery.

Skills

Customer Centric

Planning & Organising

Analytical & Attention to Detail

Teamwork

Problem Solving

Communication

Time Management

Education

Relevant tertiary qualification in retail business management / manufacturing / procurement and/or project management / product development

Tools

Advanced PLM Skills

Advanced Excel Skills

Job description

Job category: Other: FMCG, Retail, Wholesale and Supply Chain

Location: Cape Town

Contract: Permanent

EE position: No

Introduction

Support the sourcing specialists with all administration aligned to the procurement of product, distribution of samples, order management and tracking the product critical path. Build strong relationships with suppliers and key stakeholders to ensure on time delivery of product.

Key Responsibilities

Support Sourcing Specialist with Supplier Management and Sourcing Administration

• Compile Supplier Roll-Up and construct Supplier Scorecards
• Calculate landed costs on PLM
• Consolidate volume flows and drops
• Support with Supplier capacity and production plans
• Assist new Suppliers through the onboarding process
• Respond to Supplier queries in a timely manner to foster effective communication
• Update PLM information in time with the required level of detail

Conduct Physical Sample Management

• Coordinate the inflow and outflow of physical samples in line with Technical Product Development requirements, and update electronic receipt in PLM
• Receive and return physical development samples to either Buyers or Suppliers as needed.

Support the costing and negotiation processes, and conduct quote administration of approved costs

• Add Quote to Supplier Request and issue Supplier Requests.

Conduct Order Management, Product and Shipment Tracking to ensure OTIF delivery

• Raise PO's / Contracts and amendments in line with the Critical Path and publish to suppliers
• Conduct order management and product tracking and enable in season trading
• Track on time AQL submissions, packing lists/declared shipment quantities and cargo bookings
• Raise any issues / delays and liaise with relevant stakeholders (Planning, Buying, Design, Supply Chain and Processing Warehouse) to ensure OTIF delivery.

Coordinate with Supply Chain

• Ensure that all development, pre-production, and production samples are approved for quality control
• Co-ordinate reticketing and sample requests with supply chain and warehouse.

Collate Data, Analyse and Report

• Conduct ongoing data collation, assessment, and analysis as input to sourcing decision making and Supplier Relationship Management
• Provide input into Supplier Performance Reviews
• Provide relevant reports and updates to the Sourcing Specialist as required.
• Relevant tertiary qualification in retail business management / manufacturing / procurement and / or project management / product development
• Previous experience/qualification in packaging and/or product development in private label Beauty, cosmetics and toiletries categories will be advantageous
• 3-5 years or more relevant experience in manufacturing and/or retail
• Understanding of Imports and Supply Chain Logistics
• Customer Centric
• Planning & Organising
• Analytical & Attention to Detail
• Teamwork
• Problem Solving
• Communication
• Numerate
• Time Management
• Contract & PO Management (local & international)
• Production Planning
• Quality Control
• Supply Chain Knowledge
• Garment Construction Knowledge
• Advanced PLM Skills
• Advanced Excel Skills and ability to operate in a Windows based environment.