SNR ADMIN OFFICER - DEPT.3.05

University of the Witwatersrand; Johannesburg; On-site; ZAR 50,000 - 200,000; Full time

Job summary

A leading higher education institution in Johannesburg is looking for an experienced administrator to manage first-year mathematics courses. The role involves developing efficient processes, training staff, and overseeing financial aspects. Candidates must have a relevant Bachelor’s degree and five years of experience, along with strong organizational skills and proficiency in MS Excel and SharePoint.

Qualifications

• Five years of relevant work experience is required.
• Knowledge of front office roles in a higher education environment is preferred.
• Fluent and precise use of written and spoken English is necessary.

Responsibilities

• Manage all aspects of the administration for first-year mathematics courses.
• Develop and maintain workflow processes aligned to university requirements.
• Serve as the primary contact between AMPLIFY and academic staff.

Skills

Administrative management

Organizational skills

Budgeting

Interpersonal skills

Computer literacy

Process design

Time management

Education

Relevant Bachelor's degree (NQF level 7)

Tools

MS Excel

MS Word

SharePoint

Electronic document management systems

Job description

Overview

Brief Description

Responsibilities

• Manage all aspects of the administration of first year mathematics and applied mathematics established courses.
• Develop, maintain and quality assure efficient administrative and workflow processes and document management procedures aligned to university requirements.
• Train administrative officers in administrative processes and procedures to be used in AMPLIFY and monitor and quality assure their work.
• Serve as the primary point of contact between AMPLIFY, academic staff and service and support units in the University to access requirements and address problems.
• Manage all financial aspects of AMPLIFY, including processing payment requests and monitoring spending against the budget.

Qualifications

• A relevant Bachelors (NQF level 7) degree or equivalent.
• Five years of relevant work experience.
• Knowledge of front office roles and functions, preferably in a higher education environment.
• Knowledge of budgeting and financial reporting processes.
• Knowledge of quality assurance principles.
• High level of computer literacy, particularly in working with MS Excel, MS Word, SharePoint, and electronic document management systems.
• Ability to use a variety of online systems to accomplish administrative tasks, such as those related to procurement, approvals, human resources related activities, course activities (Learning Management System), and marks submissions.
• Ability to design and continually enhance workflow processes.
• Excellent organisational skills with the ability to prioritise, meet deadlines, and manage a number of activities in parallel.
• Ability to plan well in advance.
• Excellent time management, including strict adherence to deadlines.
• Fluent, precise, technically accurate and correct use of written and spoken English.
• Excellent interpersonal skills in dealing with diverse staff and students.
• Ability to manage staff courteously and effectively.