Site Administrator

SPEC-Africa; Pretoria; On-site; ZAR 250 000 - 350 000; Full time

Job summary

A construction management firm is seeking a proactive Site Administrator in Pretoria. The ideal candidate will manage site administration, document control, and financial processes while ensuring compliance with company standards. Key responsibilities include overseeing materials management, assistance with financial documentation, and effective reporting. Proficiency in MS Office and previous site administration experience are essential for this role.

Qualifications

• Previous experience in construction site administration, stock control, and EDO reporting.
• Excellent communication skills in English and Afrikaans, both verbal and written.
• Familiarity with company policies and quality standards.

Responsibilities

• Oversee administrative aspects of construction site including materials management.
• Assist with processing purchase orders and maintaining records.
• Compile monthly reports on purchase orders processed and costing data.

Skills

Construction site administration

Document control

Stock control

EDO reporting

Communication skills

Organization

Time management

MS Office proficiency

Education

Administrative Diploma or equivalent

Tools

MS Excel

MS Word

MS Outlook

Job description

Position Overview

We are seeking a detail-oriented and proactive Site Administrator with strong experience in construction site administration, document control, stock control, and EDO reporting. This role entails overseeing all administrative aspects of our construction site, including materials and small equipment management documentation, stock control, and EDO reporting. The ideal candidate will possess excellent communication skills, previous experience in a similar position, and knowledge of company policies and standard procedures.

Key Responsibilities

• Assisting the CM and Health and Safety Manager with admin tasks on site.
• Materials and Small Equipment Management:
• Assist with the processing of purchase orders and maintain comprehensive records of transactions.
• Implement strong stock control measures to optimize inventory levels and minimize wastage.

Financial Administration

• Distribute proof of payments to clients and manage financial documentation.
• Facilitate the procurement process.
• Verify Site Received Vouchers (SRVs) and ensure accuracy in financial transactions.
• Assist CM with managing site allowances.

Documentation And Record Keeping

• Maintain organized records of site activities, correspondence, and daily site diaries.
• Establish and manage filing systems for easy retrieval of documents and information.
• Ensure compliance with company policies and procedures regarding documentation.

Costing And Reporting

• Assist in preparing costing sheets using Excel spreadsheets, ensuring accuracy in calculations for petty cash purchases.
• Compile monthly reports on purchase orders processed, costing data, and site returns (SRVs) for the Operations Manager.
• Prepare accurate and timely EDO - Site (Economic Development Objectives) reports in accordance with project requirements and regulatory standards.

Qualifications And Skills

• Administrative Diploma or equivalent qualification preferred.
• Previous experience in construction site administration, stock control, and EDO reporting.
• Excellent communication skills in English and Afrikaans, both verbal and written.
• Proficiency in MS Office suite (Excel, Word, Outlook) and other relevant software.
• Strong organizational, time management.
• Familiarity with company policies, quality standards, and standard operating procedures (SP 1; SP 05; SP 06; SP 09; SP 13; SP 14).

Performance Metrics

• Timeliness and accuracy of purchase orders processed monthly.
• Accuracy of data in costing sheets.
• Adherence to filing and documentation standards.
• Efficiency in financial administration, stock control, and reporting processes, including EDO reporting.