Site Administrative Assistant

SpesNet Group; Pretoria; On-site; ZAR 200,000 - 300,000; Full time

Job summary

A leading company in HealthCare Risk Waste Management is looking for a Site Administrative Assistant. The role involves various administrative tasks including document management, stock monitoring, and reporting. Applicants should have a minimum of 3 years' administrative experience, strong organizational skills, and proficiency in MS Office applications. This is a full-time, office-based position focused on supporting operational activities effectively.

Qualifications

• At least 3 years of administrative experience in a similar role.
• Experience in managing stock and stock takes.
• Experience in waste management is advantageous.

Responsibilities

• Manage day-to-day administrative tasks and support operational teams.
• Maintain accurate records, reports, and documentation.
• Monitor stock levels and assist with stock order processes.

Skills

Organisational skills

Attention to detail

Good communication skills

Problem-solving skills

Data handling

Education

Grade 12 or equivalent

Diploma in Finance, Administration or related

Tools

MS Excel

Microsoft Office

Job description

Job Title: Site Administrative Assistant

Company: Tech4Green

Department: HealthCare Risk Waste Management

Position Overview:

The Administrative Assistant for HealthCare Risk Waste (HCRW) is responsible for managing administrative tasks efficiently to support operational requirements. This includes verifying and maintaining accurate information, assisting with documentation processes, and ensuring compliance with relevant administrative procedures. The role further involves report generation, stock monitoring, and data entry to facilitate smooth operations.

Minimum Experience:

• At least 3 years of administrative experience in a similar role.
• Experience in managing stock and stock takes.
• Experience in handling and maintaining administrative records.
• Proficiency in MS Excel and other Microsoft Office applications.
• Data capturing experience.
• Experience in waste management is advantageous.

Essential Job Functions:

Administration

• Perform day-to-day administrative tasks related to HCRW activities.
• Ensure all records, reports, and documentation are accurately maintained.
• Support operational teams with administrative duties.
• Prioritise and plan tasks based on operational needs.
• Monthly invoicing for HCRW treated based on billing sheets.

Document & Data Management

• Maintain precise documentation related to manifests and records.
• Assist in the processing of billing-related documentation.
• Ensure all administrative records are correctly filed and updated.
• Verify manifest data with waste delivered to the treatment plant.
• Compare scan data to manifest data.

Reporting

• Assist in the generation of reports, as and when required.
• Support the preparation of billing reports and other compliance-related documents.
• Maintain accurate and up-to-date/daily records of stock usage and availability.
• Daily update on all employee overtime worked.

Stock Management

• Monitor stock levels and support stock ordering processes in a timely and efficient manner.
• Assist with stocktake processes for consumables.
• Weekly invoicing of stock orders.
• Purchase orders for stock orders placed with suppliers.
• Daily update on reusable containers.

Skills, Competencies & Functional Requirements:

• Strong administrative and organisational skills.
• Ability to create structured work processes.
• Highly organised and meticulous.
• Proficiency in MS Excel and other Office applications.
• Attention to detail and accuracy in data handling.
• Good communication skills (verbal and written).
• Ability to work under pressure and meet deadlines.
• Problem-solving skills and ability to multi-task.
• Ability to maintain confidentiality and handle sensitive information ethically.

Qualification Requirements:

• Grade 12 or equivalent qualification.
• A diploma or certification in Finance, Administration, Office Management, or a related field is advantageous.
• Financial courses or experience will be advantageous.

Other Requirements:

• Ability to work independently and in a team.
• Flexibility to adapt to changing administrative needs.
• Willingness to travel, if required.
• No remote working. Position is fully office-based.