SHORT-TERM STAFF - TEAM ASSISTANT (STS), AHWS2

• Grade :STS5
• Position No. : 50096802
• Posting Date:04/15/2025
• Closing Date : 04/30/2025

THE BANK

Established in 1964, the African Development Bank Group (AfDB) is the premier pan-African development institution, promoting economic growth and social progress across the continent. There are 80 member states, including 54 in Africa (Regional Member Countries). The Bank's development agenda is to deliver financial and technical support for transformative projects that will significantly reduce poverty through inclusive and sustainable economic growth in Africa. In order to sharply focus the objectives of the Ten-Year Strategy (2024–2033) and ensure greater developmental impact, five major areas (High 5s) have been identified for scaling up, namely; energy, agribusiness, industrialisation, regional integration and improving the quality of life for the people of Africa.

THE HIRING COMPLEX

The Agriculture, Human and Social Development Complex (AHVP) leads in implementing two of the five priority areas “High 5’s”, namely “Feed Africa” and “Improve the Quality of Life for Africans”. The Complex comprises five departments: (i) Agriculture and Agro-Industry Development; (ii) Agriculture Finance and Rural Development; (iii) Gender, Women and Civil Society; (iv) Water Development and Sanitation; and, (v) Human Capital, Youth and Skills Development. The complex objectives are (i) to develop policy and strategy; (ii) provide deep sector expertise to the regions and (iii) develop new financing instruments.

THE HIRING DEPARTMENT/DIVISION:

The Water Development and Sanitation Department (AHWS) is part of the Agriculture, Human and Social Development Complex. The Department is responsible for the coordination of the Bank’s water development and sanitation-related activities to enhance synergies and contribute to achievement of all High5s. The AHWS leads the scaling-up of the Bank’s contribution to Africa’s efforts to attain water security and sanitation for socio-economic transformation. The Department is also responsible for the origination of Non-Sovereign Operations (NSOs). Through its Divisions: AHWS.1 for water coordination and partnerships, AHWS.2 for water security and sanitation in the East and Southern Africa, and Nigeria Country, and AHWS.3 for Water Security and Sanitation in the West, Central and Northern Africa, the AHWS supports regional hubs in the development and promotion of knowledge, approaches and tools for green and inclusive water security and for improved sanitation.

THE POSITION

The Unit/Team Assistant STS function within General Services provides administrative support for the smooth running of the unit/team, ensuring that the Head of Unit/ Team Leader is freed from any duties that might otherwise impede the effective execution of higher-level functions and responsibilities. Each team has unique functions, but the work of the STS Unit/Team Assistant is uniform across all teams and aims at ensuring the smooth running of the structure that is managed by the respective Head of Unit/Team Leader. Consequently, the work of the Unit/Team Assistant facilitates and contributes to the success of the Head of Unit/Team Leader in the efficient performance of his/her work as part of the Bank's strategy for the achievement of the High 5s.

KEY FUNCTIONS:

1. Providing secretarial services, participating in the preparation of documents, reports, letters;
2. Process correspondence and tasks following the Bank's accepted formats and check on probable typographical errors, presentation, completeness and procedural accuracy of all documents submitted to the Division Manager for authorisation, approval or signature;
3. Managing, monitoring and archiving incoming and outgoing mails and documents;
4. Schedule meetings for the Manager/Team, based on weekly schedules and agendas;
5. Provide support and follow up on correspondence and routine administrative processes;
6. Draft division meeting minutes;
7. Organise travel for the Division Manager including tickets, hotel bookings, etc.;
8. Monitor deadlines for completion of routine and assigned tasks;
9. Review and prioritise important correspondence and tasks for performance;
10. Performing any other duties assigned by the line supervisor;

COMPETENCIES (Qualifications, Experience and Skills)

1. A minimum of a Bachelor's degree in Business Management, Commerce, Business Administration, Communications or a related discipline;
2. Hold at least 4 years of relevant and practical experience in administrative and secretarial positions;
3. Ability to perform multiple tasks, work with a multidisciplinary team;
4. Ability to communicate effectively (both orally and in writing) in English with a good working knowledge of the other language;
5. Proficiency in the use of standard Microsoft Office applications (Word, Excel, Access, PowerPoint, etc.);
6. Knowledge of SAP is an asset.

THIS POSITION IS CLASSIFIED LOCAL POSITION STATUS AND DOES NOT ATTRACT INTERNATIONAL TERMS AND CONDITIONS.

ONLY NATIONALS OF MEMBER COUNTRIES OF THE BANK WHO ALREADY HAVE THE RIGHT TO STAY AND WORK THERE WILL BE CONSIDERED FOR THIS POSITION. THE BANK DOES NOT SPONSOR OR SUPPORT APPLICATIONS FOR WORK PERMITS AND RELOCATION FOR THE POSITION IN QUESTION.

Should you encounter technical difficulties in submitting your application, please send an email with a precise description of the issue and/or a screenshot showing the problem to: HR Direct HRDirect@AFDB.ORG

Applicants who fully meet the Bank's requirements and are considered for interview will be contacted. Only online applications submitted with a comprehensive Curriculum Vitae (CV) and copies of the required degrees will be considered. The President, AfDB, reserves the right to appoint a candidate at a lower level. The African Development Bank is an equal opportunities employer. Female candidates are strongly encouraged to apply.

The African Development Bank Group (AfDB) does not ask for payments of any kind from applicants throughout the recruitment process (job application, CV review, interview meeting, and final processing of applications). In addition, the Bank does not request information on applicants’ bank accounts. The African Development Bank Group declines all responsibility for the fraudulent publications of job offers in its name or, in general, for the fraudulent use of its name in any way whatsoever.

“Please note that the Bank does not accept dual nationality. Therefore, you are required to declare the nationality you would like to be considered by the Bank throughout your career, if hired. Please upload supporting Government issued IDs such as passport, National Identity Card or Certificate etc.”