Shipping Administrator

Staff Unlimited Recruitment; Johannesburg; On-site; ZAR 200,000 - 300,000; Full time

Job summary

A recruitment agency in Johannesburg is seeking a skilled individual to manage and coordinate all import shipment processes. The ideal candidate will ensure timely clearance of inventory and proper financial reconciliation, while overseeing invoice verification and liaising with banking institutions. Candidates should have Grade 12 with Accounting and/or Mathematics and experience in Import, Export, and Customs. This role offers an opportunity to work in a dynamic environment that requires precision and financial acumen.

Qualifications

• Must have a Grade 12 pass with Accounting and/or Mathematics.
• Experience in Import, Export, and Customs processes.
• Strong background in accounts payable and reconciling supplier accounts.

Responsibilities

• Manage and coordinate all import shipment processes.
• Oversee shipment registration and verify invoices.
• Liaise with banks for Letters of Credit and Bills.

Skills

Import, Export and Customs knowledge

Accounts payable reconciliations

Dealing with Trade Finance

Financial reconciliation

Education

Grade 12 with Accounting and/or Mathematics

Bookkeeping diploma

Job description

Purpose of role : To manage and coordinate all import shipment processes (airfreight and sea freight) to ensure timely and accurate clearance of inventory, proper financial reconciliation, and compliance with company policies. This includes overseeing shipment registration, supplier and clearing agent invoice verification, foreign supplier payments, and managing foreign exchange requirements, as well as liaising with banks for Letters of Credit and Bills, and ensuring accurate reporting and clearance of inward customer funds.

Duties include :

• Send clearing instruction to the clearing agent and register shipments on IFS including connecting and receiving inventory.
• Matching of the supplier invoices on arrival of goods and approve clearing agent invoices for payment.
• Reconciliation and payment of foreign suppliers.
• Liaising with various banking institutions to open Letters of Credits and Bills.
• Buy foreign currency cover based on company policy.
• Reporting and clearing of inward funds from customers.

Minimum Requirements :

Grade 12 with Accounting and / or Mathematics.

Import, Export and Customs knowledge and / or experience or a bookkeeping diploma.

Accounts payable reconciliations and dealing with suppliers.

Dealing with Trade Finance departments at banking institutions.

Completing of clearance instructions to freight forwarders.