Shift Production Foreman

JustTheJob.co.za; Wes-Kaap; On-site; ZAR 200 000 - 300 000; Full time

Job summary

An established industry player is seeking a highly skilled Administrative Coordinator to manage executive support and office operations. This role involves coordinating travel arrangements, overseeing meetings and events, and providing confidential administrative assistance. The ideal candidate will possess exceptional organizational skills, the ability to handle high-pressure situations, and a commitment to excellence. Join a dynamic team where your contributions will directly impact the success of senior executives and the overall organization. If you thrive in a fast-paced environment and are passionate about supporting leadership, this opportunity is perfect for you.

Qualifications

• 5-10 years of experience in high-level administrative roles.
• Strong problem-solving and multitasking abilities.
• Proven ability to manage confidential information.

Responsibilities

• Coordinate travel arrangements and manage logistics for events.
• Provide administrative support to Senior Executives with discretion.
• Supervise office operations and manage conferencing tools.

Skills

Administrative Support

Event Coordination

Travel Management

Problem-Solving

Organizational Skills

Communication Skills

Tools

Online Conferencing Tools

Job description

Key Responsibilities:

1. Coordinate all travel arrangements, including visas, flights, accommodation, car rentals, and itineraries.
2. Plan, organise, and oversee meetings, events, and conferences, managing logistics, invitations, and resources.
3. Handle high-pressure situations with grace, managing urgent tasks and last-minute changes efficiently.
4. Ensure all details, big and small, are meticulously attended to.
5. Provide confidential administrative support, prepare high-level presentations, and manage sensitive information.
6. Assist with both personal and corporate tasks for Senior Executives with discretion and professionalism.
7. Supervise office operations, including reception, cleaning, maintenance, layout, branding, and renovations.
8. Manage online, video, and in-person conferencing tools.
9. Proactively anticipate and address executive needs to ensure seamless daily operations.
10. Manage personal, household, and family-related tasks as required.

Requirements:

1. 5-10 years of relevant experience in providing high-level administrative support.
2. Proven ability to meet deadlines and complete tasks with precision, even under pressure.
3. Strong problem-solving skills, persistence, and resourcefulness to handle complex and urgent tasks.
4. A commitment to team success, willing to take on challenges and contribute to the overall objectives.
5. Exceptional organisational and multitasking abilities.
6. Excellent attention to detail and a methodical approach to work.
7. Proven experience in event coordination, travel management, and office administration.
8. Strong written and verbal communication skills.
9. Ability to handle confidential information with professionalism and integrity.

Note: Only shortlisted candidates will be contacted.