Senior VAF Secretary

MacRobert Incorporated; Centurion; On-site; ZAR 250,000 - 450,000; Full time

Job summary

An established industry player is seeking a Senior VAF Legal Secretary to join their Financial Recoveries Department. This role is perfect for someone with a strong background in legal secretarial work within the Vehicle Finance sector. The ideal candidate will excel in managing multiple tasks, demonstrating exceptional organizational skills and attention to detail. You'll play a crucial role in supporting lawyers through various stages of litigation, preparing legal documents, and maintaining case files. If you thrive in a fast-paced environment and possess a keen understanding of legal procedures, this opportunity is tailored for you!

Qualifications

• 3-5 years of experience as a litigation secretary in a law firm.
• Strong knowledge of legal procedures and document formatting.

Responsibilities

• Provide administrative support to lawyers during litigation processes.
• Manage calendars, schedule meetings, and track deadlines.
• Liaise with clients and maintain communication regarding cases.

Skills

Legal Secretarial Experience

Organizational Skills

Attention to Detail

Communication Skills

Time Management

Discretion

Legal Terminology Knowledge

Ability to Manage Multiple Tasks

Education

High School Diploma

Associate or Bachelor's Degree in Legal Studies

Tools

Legal Case Management Software

Microsoft Office Suite

Job description

Our Financial Recoveries Department in our Pretoria office is looking for an experienced Senior VAF Legal Secretary. If you have strong legal secretarial experience in the Vehicle Finance legal industry, this is for you.

This position requires exceptional organizational skills, attention to detail, and the ability to manage multiple tasks efficiently. The ideal candidate will possess a strong understanding of legal procedures and terminology, as well as excellent communication and time management skills. They must also demonstrate professionalism and discretion when dealing with sensitive and confidential information.

Responsibilities

• Assistance to Lawyers:
• Provide comprehensive administrative support to lawyers during all stages of the litigation process.
• Prepare, revise, and format legal documents, including complaints, motions, and briefs.
• Format and proofread legal correspondence, agreements, and other documents.
• Organize and maintain case files, ensuring all relevant documents and correspondence are properly filed and easy to access.
• Conduct legal research to gather data and information related to ongoing cases.
• Prepare and organize exhibits, affidavits, and other evidentiary documents.
• Calendar Management:
• Manage lawyers' calendars and schedules, including coordinating meetings, appointments, and court appearances.
• Monitor and track key deadlines for filings, responses, and discovery requests.
• Prepare and update court appearance and deposition schedules.
• Coordinate travel arrangements and accommodation for lawyers and witnesses, as required.
• Communication and Correspondence:
• Liaise with clients, opposing counsel, court personnel, and other relevant parties to schedule meetings, depositions, and hearings.
• Maintain regular communication with clients to provide case updates and gather necessary information.
• Answer and screen phone calls, taking accurate messages and directing calls appropriately.
• Draft and send email correspondence on behalf of lawyers, ensuring accuracy and professionalism.
• Administrative Support:
• Manage and prioritize incoming and outgoing mail, emails, and faxes.
• Assist with billing and invoice preparation, as required.
• Maintain office supplies and ensure necessary equipment is functioning properly.
• Perform general administrative tasks, such as photocopying, scanning, and faxing.
• Assist with the preparation and coordination of trial materials, exhibits, and presentations.
• Follow office procedures and protocol, ensuring compliance with legal and ethical requirements.
  
  

Qualifications

• High school diploma or equivalent; an associate or bachelor's degree in legal studies is preferred.
• VAF Experience is non-negotiable as the candidate will be doing VAF work.
• At least 3-5 years VAF experience working as a litigation secretary or in a similar role within a law firm or legal department.
• Strong knowledge of legal terminology, procedures, and document formatting.
• Proficiency in using legal case management software and other relevant technology.
• Excellent written and verbal communication skills.
• Exceptional organizational and time management abilities.
• Detail-oriented with a focus on accuracy.
• Ability to prioritize tasks and meet deadlines in a fast-paced environment.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Discretion and professionalism when dealing with sensitive and confidential information.
  
  

Kindly attach your ID document as well as your current payslip to your application.