SENIOR TENDER ADMINISTRATOR

4cus Group (PTY) Ltd; Midrand; On-site; ZAR 30 000 - 60 000; Full time

Job summary

An established industry player is seeking a meticulous Tender Administrator to oversee the entire tender process. This critical role involves managing tender submissions, ensuring compliance with requirements, and coordinating with various departments to gather necessary documentation. The ideal candidate will possess strong organizational skills and a keen attention to detail, with a proven track record in tender administration. Join a dynamic team dedicated to excellence and contribute to the company's strategic objectives while navigating the complexities of tender management in a fast-paced environment.

Qualifications

• 3-5 years of experience in tender administration required.
• Knowledge of SANRAL, ESKOM, and TRANSNET tenders is essential.

Responsibilities

• Manage the tender process from RFP to submission.
• Coordinate with departments for tender documentation.
• Conduct compliance checks on all tender submissions.

Skills

Tender Management

Document Preparation

Compliance Review

Quality Assurance

Database Management

Education

Certificate in Supply Chain Management

National Diploma in Supply Chain Management

Job description

Primary Responsibilities

The Tender Administrator is responsible for managing the entire tender process, from the initial request for proposal (RFP) to the submission of tender documents. The role requires a high level of organization, attention to detail, and the ability to work under pressure to meet tight deadlines. The Tender Administrator plays a critical role in ensuring that all tenders are submitted on time, are fully compliant with the tender requirements, and are aligned with the company's strategic objectives.

Specific Responsibilities

1. Tender Management
2. Monitor and identify tender opportunities relevant to Business Assurance services or products.
3. Manage the entire tender process, including the preparation, review, and submission of tender documents.
4. Ensure that all tenders are submitted on time and comply with the tender requirements and company policies.

Document Preparation and Coordination

1. Coordinate with various departments to gather necessary information and documents required for tender submissions.
2. Prepare and compile all tender documentation, including technical, commercial, and legal documents.
3. Ensure that all documents are accurate, complete, and meet the requirements set out by the tendering authority.

Compliance and Quality Assurance

1. Review tender documents to ensure compliance with all legal and regulatory requirements.
2. Maintain up-to-date knowledge of tendering processes, regulations, and best practices.
3. Conduct quality checks on all tender submissions to ensure the highest standard of work.

Records Management and Reporting

1. Maintain a comprehensive database of all tender submissions, including status updates, deadlines, and outcomes.
2. Prepare regular reports on tender activities, success rates, and lessons learned.
3. Ensure all tender documentation is properly filed and archived for future reference.

General

1. Develop and maintain a tender calendar to manage multiple tender submissions simultaneously.
2. Analyze tender specifications and requirements to identify key deliverables and risks.
3. Assist in the negotiation and finalization of contracts arising from successful tenders.
4. Provide administrative support for post-tender activities, including contract management and project handover.
5. Stay informed about industry trends, market conditions, and competitor activities that may impact tendering opportunities.
6. Support sales administration when required.
7. Other reasonable miscellaneous duties assigned by your manager.

Requirements

Qualifications

1. Certificate or National Diploma in Supply Chain Management or any related qualification.

Experience

1. A minimum of 3-5 years of experience in tender administration.
2. Experience with SANRAL, ESKOM, and TRANSNET tenders.