SENIOR STORES CLERK

Agricultural Research Council; Pretoria; On-site; ZAR 50,000 - 200,000; Full time

Job summary

A governmental research institute located in Pretoria is seeking an individual to manage stock receiving, order processing, and financial coordination. Responsibilities include maintaining stock records, managing purchase orders, and interacting with suppliers. Ideal candidates will have experience in stock management and financial processes, along with strong communication skills. This position offers a unique opportunity to contribute to the operational efficiency of a research environment.

Qualifications

• Experience in stock management and order processing.
• Strong skills in financial coordination and invoice management.
• Ability to interact with suppliers and stakeholders efficiently.

Responsibilities

• Receive and verify incoming stocks and maintain accurate stock records.
• Manage purchase orders, ensuring compliance with requests.
• Process Good Receipt Notes and maintain accurate financial documentation.
• Interact with stakeholders to address queries and facilitate audits.
• Handle travel-related invoices and compile reconciliations.

Job description

Receiving and Storing

• Receiving and verifying incoming stocks, ensuring they are stored correctly and efficiently.
• Preparing and issuing stock to authorized personnel based on requisitions or requests.
• Maintaining accurate records of stock levels, conducting regular stock checks, and identifying potential shortages or discrepancies.
• Ensuring the stockroom, warehouse, and loading areas are clean, organized, and safe.
• Participating in stock audits and inventory counts.
  
  

Order Management

• Managing purchase orders by creating, amending, and canceling them as per end users' requests.
• Requesting the End-user to submit the invoice if the service has been rendered.
• Sending the Purchase Order to the end-user as per their request.
  
  

Good Receipt Processing

• Handling the processing of Good Receipt Notes and related paperwork.
• Managing and monitoring all receipt notes to ensure they’re invoiced.
• Processing purchase returns, where necessary, after investigation.
  
  

Financial Coordination

• Compiling necessary documents, accrual spreadsheets, and following up with finance on outstanding invoices.
• Communicating with relevant suppliers to process invoicing [good receipt] or payment queries.
• Attaching the correct documentation to invoices and reconciling purchase orders to invoices received.
• Generate reports detailing accounts payable status [ unrecorded liabilities report and Accrual lists, accrued Purchases].
  
  

Stakeholder Interaction

• Attending to queries and requests from both suppliers and end users.
• Sharing of information with internal and external stakeholders during the Audit.
  
  

Travel management

• Attending to queries and processing the invoices for three travel agents.
• Compiling the reconciliation of statements.