Senior Store Administrator

Prudent Hr Solutions; East London; On-site; ZAR 120,000 - 240,000; Full time

Job summary

An established industry player is on the lookout for a Senior Store Administrator to streamline operations across multiple branches. This role is crucial for maintaining efficient store functions, handling administrative tasks, and supporting management with compliance and reporting. The ideal candidate will have a strong background in administrative management, multitasking, and proficiency in essential software tools. Join a dynamic team where your contributions will directly impact the success of retail operations and customer satisfaction. If you thrive in a fast-paced environment and are eager to make a difference, this opportunity is perfect for you.

Benefits

Annual 2-week bonus

Provident fund included

Qualifications

• 5+ years in a similar administrative role with strong multitasking skills.
• Proficient in MS Office and accounting software like Sage or Pastel.

Responsibilities

• Oversee daily admin functions across branches and ensure accurate processing.
• Assist management with reporting, compliance, and customer-facing tasks.

Skills

Administrative management

Multitasking

MS Office proficiency

Sage software knowledge

Pastel Accounting knowledge

Retail operations understanding

Time management

Communication skills

Customer service

Problem-solving

Attention to detail

Professionalism

Pressure management

Team collaboration

Inventory administration

Data capturing

Reporting

Record keeping

Numeracy

Adaptability

Education

Matric Certificate (Grade 12)

Tools

MS Office

Sage

Pastel

Job description

Job Overview:

We are seeking a highly organized and experienced Senior Store Administrator to provide administrative support across multiple branches in East London. The successful candidate will play a key role in ensuring efficient store operations, supporting daily administrative tasks, and assisting management with reporting and compliance functions.

Key Responsibilities:
General Administrative Support

• Oversee and execute various day-to-day admin functions across East London branches
• Ensure accurate handling and processing of GRVs, supplier invoices, stock records, and customer queries
• Perform data capturing, cash-up support, and routine reconciliations
• Assist with customer-facing admin functions when needed
• Provide support to sales and management teams through timely communication, documentation, and scheduling

Daily Tasks

• Process and file invoices, stock orders, and GRVs
• Monitor bank transactions and flag or share relevant information with the finance team
• Check cash-ups, credit notes, and outstanding leads or tasks
• Perform routine checks on sales and fleet-related documentation
• Provide lunch cover for cashier and assist with end-of-day cash-up
• Maintain filing systems and update internal spreadsheets

Weekly Tasks

• Follow up on outstanding payments and unmatched receipts
• Support debtors' follow-ups and employee clock-in tracking
• Administer float checks, payroll inputs, and weekly stock spot checks
• Reconcile manual order books and cross-reference documentation

Monthly Tasks

• Generate and send debtor statements, manage blocked accounts, and compile monthly reports
• Process payroll inputs, including overtime and deductions
• Reconcile petty cash, archive records, and maintain OHS documentation
• Manage and distribute monthly rosters and stock-related salary deductions

Ad-Hoc Tasks

• Coordinate staff communications around head office directives and marketing campaigns
• Handle supplier and fleet queries, IT tickets, and payment processing as needed
• Conduct and support regular stock takes and audits
• Maintain staff records, support compliance (OHS & HR), and assist with IRP5 preparation

Key Skills Required:

Administrative management, Multitasking, MS Office proficiency, Sage software knowledge, Pastel Accounting knowledge, Retail operations understanding, Time management, Communication skills, Customer service, Problem-solving, Attention to detail, Professionalism, Pressure management, Team collaboration, Inventory administration, Data capturing, Reporting, Record keeping, Numeracy, Adaptability.

Minimum Requirements:

• Matric Certificate (Grade 12)
• Minimum of 5 years' experience in a similar administrative role
• Proficiency in MS Office and accounting software such as Sage or Pastel
• Strong multitasking ability and ability to cope under pressure
• Professional appearance, well-spoken, and effective communicator
• Previous experience in a retail environment preferred
• Must be willing to assist across multiple store branches in East London as required

Benefits:

• Annual 2-week bonus
• Provident fund included