Senior Secretary

Lyon and Partners (Pty) Ltd; Vanderbijlpark; On-site; ZAR 50,000 - 200,000; Full time

Job summary

Ein etabliertes Unternehmen sucht einen erfahrenen Senior Secretary / Administrative Coordinator, der in einem dynamischen Umfeld erfolgreich sein kann. Diese Rolle erfordert hervorragende Kommunikations- und Organisationsfähigkeiten, um verschiedene administrative Aufgaben zu bewältigen. Der ideale Kandidat sollte in der Lage sein, in einem schnelllebigen Büro zu arbeiten, während er gleichzeitig die Qualität der Dokumentation und Kommunikation sicherstellt. Wenn Sie eine proaktive und engagierte Person sind, die gerne im Team arbeitet und Verantwortung übernimmt, könnte dies die perfekte Gelegenheit für Sie sein.

Qualifications

• Erfahrung als Executive Secretary in einem stressigen Büro.
• Proaktive Haltung mit exzellenten Kommunikationsfähigkeiten.

Responsibilities

• Bearbeitung von Telefonanrufen und Anfragen.
• Planung und Organisation von Meetings und Dokumentation.

Skills

Kommunikationsfähigkeiten

Analytische Fähigkeiten

Organisationsfähigkeiten

Zeitmanagement

Interpersonelle Fähigkeiten

Diskretion und Vertraulichkeit

Expertise im Korrekturlesen und Bearbeiten

Education

High School Degree

Secretarial Diploma or Certification

Tools

MS Office

Job description

We are seeking an experienced and committed Senior Secretary / Administrative Coordinator to join our team. The ideal candidate will be proactive, with excellent communication and analytical skills. This role involves providing extensive support across various areas of the business, including communications, administration, project management, and client satisfaction. The successful candidate should also be able to thrive in a fast-paced, high-pressure office environment.

Role Requirements and Responsibilities

1. Education: High School degree, Secretarial Diploma or Certification, MS Office and English proficiency
2. Experience: Proven experience as an Executive Secretary, preferably in a high-pressure office environment
3. Skills: Well-presented and well spoken, sound organizing and time management skills, excellent interpersonal skills, ability to work within a team as well as ability to take initiative and work independently, ability to function under pressure, discretion and confidentiality, expert proofreading and editing skills

Main Responsibilities:

1. Answering of telephones and handling enquiries.
2. Handling incoming and outgoing email correspondence, written communication, telephonic communication etc.
3. Managing of electronic diaries and year-planners.
4. Scheduling and organizing of meetings, preparing documentation for meetings, ensuring that all the relevant attendees are invited, maps and directions are printed and handed over to the person attending the meetings etc.
5. General correspondence as requested by Management.
6. Typing of correspondence, minutes of meeting, tender documents, letters etc.
7. Filling of correspondence, documents, letters etc.
8. Petty cash management.
9. Logbooks – ensuring that the data is correctly updated monthly.
10. Tending to the paper requirements and office supplies.
11. Handling of applications for DoE, tender applications etc.
12. Preparing Fee Claims according to Appointment Letters, handing the relevant and required documentation over to the finance department.
13. Ensuring quality control in all aspects of documents, communication and correspondence. Excellence in these matters is required.
14. Ensuring that the managing director and director are informed of the personnel attending meetings, site inspections etc.