Senior Secretary

LIFE Healthcare Group; South Africa; On-site; ZAR 20 000 - 40 000; Full time

Job summary

An established industry player is seeking a Senior Secretary to provide comprehensive secretarial support at their head office. The ideal candidate will excel in managing correspondence, organizing meetings, and ensuring smooth administrative operations. This role requires proficiency in MS Office applications, strong communication skills, and the ability to handle confidential information with discretion. Join a dynamic team where your contributions will help streamline operations and enhance executive efficiency. If you are detail-oriented and thrive in a fast-paced environment, this opportunity is perfect for you.

Qualifications

• Prior secretarial experience is essential.
• Ability to manage confidential information effectively.

Responsibilities

• Provide full secretarial support to the CEO.
• Manage travel arrangements and coordinate meetings.
• Handle telephonic inquiries and document control.

Skills

Typing and formatting correspondence

Document Control

Diary Management

Verbal & written communication

Problem-solving

Education

Secretarial diploma

Tools

MS Word

MS Excel

MS PowerPoint

Job description

A vacancy exists for a Senior Secretary, based at Life Head Office, reporting to the Chief Executive Officer. The successful candidate will be responsible for providing full secretarial support.

Function Administration Facility Life Head Office Position Senior Secretary Introduction

A vacancy exists for a Senior Secretary, based at Life Head Office, reporting to the Chief Executive Officer. The successful candidate will be responsible for providing full secretarial support.

Critical Outputs

• Typing and formatting correspondence and documentation in MS Word (including month end reports)
• Document Control
• Managing and maintaining an efficient filling system
• Managing and answering of telephonic enquiries
• Creating and updating relevant spreadsheets in MS excel
• Designing and formatting of presentations on MS Powepoint
• Diary Management
• Arranging events
• Co-ordination and management of travel arrangements when necessary
• Ordering of stationery and office equipment
• Arranging meetings, conferences and functions – agenda, venue, technical equipment & catering
• Greeting guests for meetings
• Taking minutes at meetings
• Handling the administration process for Capital expenditure item
• Escalation of patient complaints and compliments to the necessary manager
• Assisting with Marketing activities
• Extracting and collating of statistics
• Co coordinating of month end reports
• Interfacing professionally with internal and external customers
• Ability to deal with confidential information

Requirements

• A secretarial diploma would be an advantage
• Prior secretarial experience
• Computer literacy

Competencies

• Problem-solving, analysis and judgement
• Resilience
• Engaging diversity
• Verbal & written communication
• Influencing
• Drive & energy
• Excellence orientation
• Ethical behavior
• Building relationships
• Customer responsiveness
• Organisational awareness

Email [e-mail] Closing date Wednesday, April 30, 2025

Internal applicants - Before making an application, you are requested to discuss your application with your line manager.External candidates will also be considered.

Explore our vacancies and find the right opportunity for you. Download the application form and email to the relevant contact person specified in the job advertisement.

Life Healthcare is an Equal Opportunity Employer.

Thank you for your interest in this opportunity. Kindly note that only shortlisted candidates will be contacted. Applicants who have not been contacted within two weeks of the closing date of this advert, should consider their application as unsuccessful.