Senior Project Manager - Port Elizabeth

Oxyon People Solutions (Pty) Ltd; Stellenbosch; On-site; ZAR 450,000 - 750,000; Full time

Job summary

Oxyon People Solutions (Pty) Ltd is seeking a Project Manager to coordinate internal resources and third parties for flawless execution of projects. You will ensure on-time delivery within scope and budget, develop project scopes with stakeholders, and allocate resources while managing changes and reporting to management.

You will maintain client relationships, perform risk management, monitor workflows with vendors, review drawings and specifications for design deficiencies, and ensure quality

Responsibilities

• Coordinate internal resources and third parties/vendors for the flawless execution of projects
• Ensure that all projects are delivered on-time, within scope and within budget
• Develop project scopes and objectives, involving all relevant stakeholders and ensuring feasibility
• Ensure resource availability and allocation
• Manage changes in the project scope, schedule, and costs
• Report and escalate to management as needed
• Manage the relationship with the client and all stakeholders
• Perform risk management to minimize project risks
• Establish and maintain relationships with third parties/vendors
• Manage issues and problems that may arise
• Review client's specifications for adherence to capabilities and provide construction alternatives when necessary
• Conduct conference calls with clients and attend client-facing meetings with Sales/Client
• Create project scopes for complex individual projects
• Conduct regular meetings with vendors when needed
• Monitor and suggest improvements to operational workflows to interface with vendors
• Work with the project team to adhere to project controls and processes
• Facilitate the definition of the project scope and the subsequent control
• Review and be responsible for the overall work effort and deliverables of the project team
• Manage the project budget to ensure accurate tracking and forecasting
• Ensure Applications for Payment to the Owner are properly submitted and payment is promptly received
• Inform management about the project progress, financial status, and current Owner relations
• Examine all drawings and specifications for design deficiencies and resolve them with the design team
• Implement and maintain prescribed quality control measures throughout the project
• Develop a detailed project plan to track progress
• Create and maintain comprehensive project documentation
• Organize meetings, create agendas, and take minutes
• Perform administrative duties when necessary
• Collate costs for invoicing
• Keep updated on compliance regulations
• Create and update project scope for complex individual projects
• Set out timelines/schedules and present to the client
• Maintain status sheets with actual dates for completed tasks
• Provide minutes of calls/meetings as a follow-up
• Develop and maintain necessary records and files for efficient operation
• Review and manage all project issues, changes, and risks through formally defined processes
• Ensure requirements pertinent to insurance, HSE, labor relations, and employment regulations are met
• Report and forecast cost through a cost value reconciliation format on an accurate and timely basis
• Ensure that additional project costs are submitted and accounted for in a timely manner
• Have complete knowledge and understanding of the Contract Documents, the General Contract, and the Subcontracts
• Ensure requisitions for subcontracts and purchase orders are prepared and submitted on time

Job description

Job Responsibilities

• Coordinate internal resources and third parties/vendors for the flawless execution of projects
• Ensure that all projects are delivered on-time, within scope and within budget
• Develop project scopes and objectives, involving all relevant stakeholders and ensuring feasibility
• Ensure resource availability and allocation
• Manage changes in the project scope, schedule, and costs
• Report and escalate to management as needed
• Manage the relationship with the client and all stakeholders
• Perform risk management to minimize project risks
• Establish and maintain relationships with third parties/vendors
• Manage issues and problems that may arise
• Review client's specifications for adherence to capabilities and provide construction alternatives when necessary
• Conduct conference calls with clients and attend client-facing meetings with Sales/Client
• Create project scopes for complex individual projects
• Conduct regular meetings with vendors when needed
• Monitor and suggest improvements to operational workflows to interface with vendors
• Work with the project team to adhere to project controls and processes
• Facilitate the definition of the project scope and the subsequent control
• Review and be responsible for the overall work effort and deliverables of the project team
• Manage the project budget to ensure accurate tracking and forecasting
• Ensure Applications for Payment to the Owner are properly submitted and payment is promptly received
• Inform management about the project progress, financial status, and current Owner relations
• Examine all drawings and specifications for design deficiencies and resolve them with the design team
• Implement and maintain prescribed quality control measures throughout the project

Administration

• Develop a detailed project plan to track progress
• Create and maintain comprehensive project documentation
• Organize meetings, create agendas, and take minutes
• Perform administrative duties when necessary
• Collate costs for invoicing
• Keep updated on compliance regulations
• Create and update project scope for complex individual projects
• Set out timelines/schedules and present to the client
• Maintain status sheets with actual dates for completed tasks
• Provide minutes of calls/meetings as a follow-up
• Develop and maintain necessary records and files for efficient operation
• Review and manage all project issues, changes, and risks through formally defined processes
• Ensure requirements pertinent to insurance, HSE, labor relations, and employment regulations are met
• Report and forecast cost through a cost value reconciliation format on an accurate and timely basis
• Ensure that additional project costs are submitted and accounted for in a timely manner
• Have complete knowledge and understanding of the Contract Documents, the General Contract, and the Subcontracts
• Ensure requisitions for subcontracts and purchase orders are prepared and submitted on time