Senior Project Coordinator - (CONTRACT)

Project Management Connection; Cape Town; On-site; ZAR 300,000 - 400,000; Full time

Job summary

A consulting firm in Cape Town is looking for a Project Coordinator. Responsibilities include supporting project managers with documentation, enhancing stakeholder communication, and managing financial processing. The ideal candidate should be detail-oriented and proactive, ensuring all tasks are completed on time. Applicants are encouraged to apply within two weeks from the posting date.

Qualifications

• Proficient in project documentation and risk tracking.
• Ability to coordinate effectively with stakeholders.
• Experience in financial processing and budget management.

Responsibilities

• Support project managers with structured documentation.
• Enhance stakeholder visibility through effective follow-up.
• Track and validate vendor invoices and manage budgets.

Job description

Project Delivery :

Ensure accurate, timely, and proactive support to project managers through structured documentation, risk tracking, and coordination.

• Maintain accurate project logs and trackers (aim for 95% of logs updated weekly)
• Identify and flag risks/issues weekly (target 95% of risks/issues logged and updated)
• Support Project Managers in scheduling and documentation (100% of support tasks completed on time)
• Participate in weekly project meetings to resolve blockers, tracked via attendance, updated JIRA boards, or project artefacts

Stakeholder Engagement & Communication :

Enhance stakeholder visibility and responsiveness through effective coordination and follow-up.

• Coordinate and document stakeholder meetings (aim for 95% of meetings coordinated and documented on time)
• Track and follow up on action items (100% tracked and updated weekly)

Finance Management :

Support accurate and timely financial processing and vendor coordination to ensure compliance and visibility.

• Assist in managing programme budget & costs by updating the budget and executing monthly cost & projection reports. Track and validate vendor invoices. Provide weekly updates on Invoice Tracker. Submit PPO Report to Project Manager biweekly.
• Maintain cost centre allocation logs & manage project cost centres, reducing errors by 90%
• Support SAP procurement entries
• Manage cost centres, including trains, by drawing MIS reports and ensuring correct costs are charged only (asset management, VDI's, etc.)

Governance

Ensure compliance with governance standards through consistent documentation and audit readiness.

• Ensure 100% template compliance
• Track open audit items and follow up (via Governance PPO report)
• Support audit readiness checks through monthly PMA meetings or updates

Support Process Implementation and Continuous Improvement :

Embed new processes and tools to improve delivery efficiency and team alignment.

• Participate in monthly process review sessions and propose at least 2 improvements per quarter
• Ensure 100% participation in PMA Pod syncs and SteerCo Port Syncs
• Track and report on adoption of new tools (e.g., Jira, financial tracker) with at least 90% compliance

Kindly regard your application as unsuccessful if you have not heard from the agency within 2 weeks.