Senior Project Coordinator

WSP; Midrand; On-site; ZAR 350,000 - 450,000; Full time

Job summary

A leading project management consultancy in Midrand is seeking an experienced Project Support professional. You will assist the Project Manager in monitoring project progress and handling project documentation. Ideal candidates should have a degree in a related field and be proficient in Microsoft Office Suite. This role may lead to career progression into Project Coordinator or Project Manager positions.

Qualifications

• Basic knowledge of project management principles.
• Experience in related project support.
• Manual dexterity required for equipment use.

Responsibilities

• Monitor and control project progress.
• Assist in development of the Project Execution Plan.
• Set up and maintain budgets and expenditure tracking.

Skills

Project management principles

Microsoft Office Suite

SharePoint

Education

Diploma or Degree in a related field

Tools

Primavera P6

MS Project

Job description

PURPOSE OF THE ROLE:

Monitor and control project progress and support the Project Manager in achieving the project’s objectives throughout the entire project lifecycle.

Qualifications

• Basic knowledge of project management principles and PMI’s Body of Knowledge.
• Working knowledge of Microsoft Office Suite (Word, PowerPoint, Excel, Outlook) and SharePoint.
• Diploma or Degree in a related field (ideally mining, engineering or environmental science).

Desirable

• One (1) or more years of experience in related project support in a multi-disciplinary environment.
• Experience with scheduling tools (e.g. Primavera P6 or MS Project) common to industry practices.

HEALTH AND SAFETY REQUIREMENTS

Working Conditions and Physical Demands

• Lifting, moving, and carrying up to 20 lbs may be required.
• Prolonged periods of sitting.
• Regular ergonomics assessment to avoid repetitive strain injuries.
• Manual dexterity required to use equipment, peripherals and computers.

CAREER PATH OPPORTUNITIES

• Project Coordinator II (with additional experience, qualifications and/or education)
• Project Manager (with additional experience, qualifications and/or education)

Responsibilities

KEY RESPONSIBILITIES/ACCOUNTABILITIES, AREAS OF FOCUS & METRICS

INTEGRATION

• Setting up and coordinating the project according to the approach outlined in the WSP Project Life Cycle
• Assisting in development of the Project Execution Plan
• Coordinating project closing through archiving of project documentation and coordination of lessons learned documentation, client feedback documentation, sub-consultant evaluations and project experience profiles.

SCOPE AND SCHEDULE

• Assisting with the development of the Work Breakdown Structure.
• Coordinating logistical requirements for the project team such as travel and mobilisation.
• Assisting with development of the project schedule.
• Developing and maintaining a task schedule.

COST

• Setting up and maintaining budgets and expenditure tracking
• Interfacing with global accounting teams to ensure compliance with client invoicing requirements, preparation of invoices and assisting with facilitation of timely payment.

PROCUREMENT

• Maintainingproject contracts and other documentation for sub-consultants, contractors and vendors.
• Setting up Purchase Orders (POs)
• Preparing Inter-Company Agreements (ICAs)
• Tracking equipment calibration certification

PROJECT DOCUMENTATION

• Tracking requirements of the quality management processes or plans to ensure they are met.
• Assisting with developing and tracking HSSE requirements and associated plans.
• Coordinating project team communications, written and verbal, and documenting client meetings, interactions and activities.
• Compiling regular progress reports for the client, the project team and other internal and external stakeholders.
• Coordinating data management and information transfer, including setting up and maintaining filing systems, document logs and action item list.
• Maintaining the document control system for development and presentation of client deliverables.
• Coordination of deliverables, including organizing word processing / technical editing.
• Maintaining the project risk register