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Senior Procurement and Contracting Specialist

GIZ.

Gauteng

On-site

ZAR 800,000 - 1,200,000

Full time

8 days ago

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Job summary

GIZ seeks a strategic procurement leader in Pretoria to manage multi-category procurement, align operations with global systems, and contribute to sustainable development goals. The ideal candidate will possess extensive procurement experience and a strong capability to lead initiatives that enhance efficiency and transparency.

Qualifications

  • Over 10 years of experience in a comparable senior procurement position.
  • Proven knowledge of complex procurement systems and contract categories.
  • Procurement-specific training required.

Responsibilities

  • Lead operational processes and provide specialist knowledge across procurement categories.
  • Ensure end-to-end compliance with GIZ Processes and Rules.
  • Advise project teams and management on procurement strategy.

Skills

Negotiation
Stakeholder Management
Procurement Knowledge
Interpersonal Skills
Analytical Skills

Education

Bachelor of Commerce in Purchasing and Supply Chain Management
Postgraduate qualification (CIPS, SAPICS)

Tools

SAP
MS365

Job description

Location: Hatfield, Pretoria
Reports to: Head of Unit: Procurement and Contracting
Deputises: (Senior) Procurement and Contracting Specialist

Why You?

You are a strategic procurement leader who thrives on structure, compliance and value creation. You understand the bigger picture and can drive operational excellence while working across complex contract categories. If you bring a sharp eye for process, deep knowledge of procurement regulations and a collaborative mindset, this role offers you the platform to lead with impact.

Based in Pretoria at the GIZ Country Office for South Africa, Lesotho and Eswatini, you will bring strategic clarity to multi-category procurement, ensuring alignment with GIZ global systems and processes. Your work will contribute to sustainable development goals through efficient, transparent and high-impact contracting.

What You Will Be Doing
Key Responsibilities
  • Lead operational processes and provide specialist knowledge across procurement categories (Materials & Equipment, Logistics & Events, Services/Works Contracts, Financing Arrangements and Construction Contracts)

  • Ensure end-to-end compliance with GIZ Processes and Rules (PuR) and HQ directives

  • Advise project teams and management on procurement strategy, risk and quality standards

  • Maintain category oversight and act as requestor for CO contracts including Framework Agreements

  • Deputise for the second Senior Specialist and Head of Unit when required

Strategic Contracts and Framework Agreements
  • Manage procurement for high-level management and leadership-initiated contracts

  • Oversee procedures for Financing Arrangements, Construction Works and Services/Works contracts

  • Ensure SAP accuracy, contract closures and timely reporting

  • Develop and quality-check specifications, ToRs, budgets and procurement documents

  • Coordinate advertisement timing and tender openings

  • Lead the creation of SOPs for new contract types and Framework Agreements in partnership with OD

  • Interpret and implement new regulations, design updated templates and support procedural clarity

Reporting, Knowledge and Market Intelligence
  • Design and maintain KPIs and reporting tools for Procurement and Contracting Unit (PCU)

  • Track progress in SAP and Common Portal, develop dashboards for collaboration and transparency

  • Maintain procurement knowledge systems using GIZ platforms (IDA, DMS)

  • Manage updates to internal knowledge portals and documentation templates

  • Gather market intelligence and promote category-based knowledge sharing

  • Lead induction, onboarding and regular training with the Head of Unit

Administration, Internal Control and Audits
  • Monitor workload distribution across the PCU and ensure even deputisation

  • Review monthly task allocation and health indicators for staff using SAP

  • Sign procurement and contract documents up to the delegated threshold

  • Conduct quality checks and coordinate IC readiness in collaboration with auditors

  • Maintain SOPs that fully support audit and internal control standards

  • Oversee digital and physical records in alignment with PuR filing structures

Supplier and Customer Relationship Management
  • Develop and manage a Supplier Relationship Management Programme

  • Build a dual-access supplier database aligned with GIZ standards

  • Address bottlenecks in procurement cycles and recommend proactive improvements

  • Adopt a customer-focused and solution-oriented mindset in complex situations

  • Represent GIZ in professional forums, conferences and networks

General and Content-Related Tasks
  • Align PCU operations with GIZ country strategy and corporate goals

  • Support the implementation of sustainability practices and participate in localisation efforts

  • Engage in personal development through job-related training


What You Need to Succeed
Qualifications
  • Bachelor of Commerce in Purchasing and Supply Chain Management or Business Administration

  • Postgraduate qualification and/or professional body membership (CIPS, SAPICS) strongly preferred

  • Procurement-specific training required

Professional Experience
  • Over 10 years of experience in a comparable senior procurement position

  • Proven knowledge of complex procurement systems and contract categories

  • Experience in sustainable procurement and digital systems is highly desirable

Skills and Competencies
  • Advanced MS365 and SAP skills

  • Strong interpersonal, negotiation and stakeholder management skills

  • Sound understanding of procure-to-pay cycles and category management

  • Fluency in English; German is an advantage

  • High emotional intelligence, cultural awareness and teamwork capability

  • Ability to prioritise, manage complexity and perform under pressure

  • Strong initiative, independence and ability to lead from within

  • Commitment to continuous learning and upskilling


How to Apply

To apply, please submit the following documents in PDF format:

  • Cover letter (max. 2 pages) outlining your motivation, relevant experience and salary expectations

  • CV (max. 4 pages)

  • Copy of your South African ID or proof of eligibility to work in South Africa

Deadline for submission: 11 July 2025

Please note:

  • Only shortlisted candidates will be contacted

  • Applications without a motivation letter will not be considered


Working with GIZ

At GIZ, we value diversity, respect and inclusion. We are proud signatories of the Diversity Charter and encourage applications from individuals of all backgrounds including persons with disabilities. Equality is a priority and all qualified applicants are equally considered.

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