Senior Pmo Administrator / Coordinator

Projectlink; Gauteng; On-site; ZAR 400,000 - 600,000; Full time

Job summary

A leading project management solutions provider is seeking a Senior PMO Administrator in Gauteng for a 6-month contract. The role involves managing document control processes, supporting project governance, and ensuring compliance with documentation standards. Candidates should have a degree and at least five years of experience in document management within engineering or construction sectors. Proficiency in document management software like InEight and Aconex is essential. Excellent organizational skills and attention to detail are crucial for success in this fast-paced environment.

Qualifications

• Minimum 5 years experience in document control or project administration within engineering or construction.
• Proficient in document management systems and metadata management.
• Ability to work independently and collaboratively.

Responsibilities

• Manage document control and compliance for projects.
• Support document controllers and assist in audits.
• Set up project sites and maintain document integrity.

Skills

Organizational Skills

Communication Skills

Attention to Detail

Document Management Systems Proficiency

Governance and Compliance Understanding

Education

National Diploma or Degree in Information Management or Project Administration

Tools

InEight

Aconex

SharePoint

Projects Online

Job description

Job Title : Senior PMO Administrator / CoordinatorLocation : Gauteng, Tshwane Metro, CenturionJob Type : 6 month Contract, expected to work Full-Time hoursAbout UsProjectLink is a leader in providing project management solutions, specializing in industrial projects worldwide.

Our mission is to transform how organizations execute their projects through innovative approaches, expertise, and tailored solutions.

Our high-performance culture is built on excellence, accountability, and continuous learning.

We operate in fast-paced environments where disciplined professionals deliver results through efficiency and well-established methodologies.

With a strong commitment to structured processes and adaptability, we set the benchmark for project success.Job DutiesDocument Control & Management (InEight)Develop and maintain a Master Record Index and Document Management Plan Implement document coding, naming conventions, and version control.

Define access levels and workflow requirements for document types.

Manage repositories and document closeout procedures.

Maintain transmittal registers and issue document revisions.

Assist contractors with system navigation and usage.

System ProficiencyProjects Online / InEight Document Control Aconex SharePoint Project Management Library Template Library Governance & Compliance (InEight)Ensure compliance with document numbering and engineering procedures.

Validate adherence to project documentation plans.

Conduct audits of registers and transmittals.

Project Support (InEight)Set up and maintain project sites and folder structures.

Ensure document integrity and approval via Signing-Hub.

Support Document Controllers and Power Users.

Perform continuous audits for information integrity.

Document Migration & Closeout (InEight)Transfer and audit documents from systems like Aconex and Key.

Maintain metadata and folder structures.

Ensure proper archiving and closeout of documentation.

Due Diligence SupportManage confidentiality agreements and access to data rooms Business Unit ServicesAssist with calendar management and meeting arrangements.

Prepare agendas, attendance registers, and meeting minutes.

Support workshop preparation and documentation.

Required QualificationsNational Diploma or Degree in Information Management, Project Administration, or a related field ExperienceMinimum 5 years in document control or project administration within engineering or construction environments.

Knowledge And SkillsTechnical SkillsProficiency in document management systems (e.g., SharePoint, Aconex, InEight).

Familiarity with metadata management and version control.

Strong understanding of governance and compliance standards.

Soft SkillsExcellent organizational and communication skills.

Attention to detail and ability to manage multiple tasks.

Ability to work independently and collaboratively.

Software skillsInEight - Primary platform for document control, governance, and project support.

Aconex - Used for document migration and control.

SharePoint - For document storage, collaboration, and metadata management.

Projects Online - Likely used for project tracking and collaboration.

Key - Involved in document migration and audits.