Senior Payroll & HR Officer

Exceed HR and Recruitment; Stellenbosch; On-site; ZAR 30 000 - 70 000; Full time

Job summary

An established industry player is seeking a Senior Payroll & HR Officer in Stellenbosch. This role involves managing comprehensive payroll functions, ensuring compliance with regulations, and providing strategic insights to management. The ideal candidate will have over five years of experience in payroll and HR administration, with a strong understanding of South African legislation. Join a dynamic team and contribute to enhancing payroll processes while supporting employee onboarding and benefits administration. If you are passionate about HR and payroll management, this opportunity is perfect for you.

Qualifications

• 5+ years experience in Payroll & HR roles, managing payroll processes.
• Knowledge of payroll systems and compliance with South African regulations.

Responsibilities

• Manage full payroll function, including processing new hires and terminations.
• Ensure compliance with statutory requirements and maintain accurate records.

Skills

Payroll Management

SAGE VIP

HR Administration

Compliance Knowledge

Financial Reporting

Education

Human Resources Management degree

Industrial Psychology degree

Financial or Commercial degree

Tools

People Soft

PaySpace

Job description

Senior Payroll & HR Officer required in Stellenbosch.

Duties and Responsibilities:

Payroll:

• Manage the full payroll function for weekly, fortnightly, and monthly cycles, including processing new hires, terminations, salary changes, and schedule updates.
• Accurately execute end-to-end payroll processes, including reconciliations, variance checks, and final approvals for submission.
• Review, validate, and submit payroll reconciliations and financial reports to the Group Financial Manager to support audit readiness and financial reporting obligations.
• Calculate and process annual increases, performance bonuses, and other incentive payments in line with company policy.
• Manage variable payroll components such as casual wages, loans, and commissions.
• Resolve payroll-related queries, including SARS tax matters, leave entitlements, and salary administration issues.
• Maintain accurate leave records and ensure statutory compliance.
• Complete and submit bi-annual and annual SARS EMP501 reconciliations with precision and compliance.
• Ensure all payroll and employee documentation is accurately filed and maintained for audit and compliance purposes.
• Administer benefits-related processes including pension/provident fund contributions and medical insurance schedules
• Process maternity leave payroll and compile supporting documentation for Department of Labour submissions.
• Submit quarterly labour reports to STATSSA and ensure data accuracy.
• Handle all aspects of COIDA compliance, including registration, returns, and payments.
• Prepare and present payroll and remuneration data for management reporting and decision-making purposes.
• Provide strategic remuneration and benefits reporting and insights to senior management.
• Continuously evaluate and improve payroll processes, ensuring accuracy, compliance, and alignment with legislative changes and best practices.

HR Administration:

• Maintaining records of employee data in both paper and the database and ensure all employment requirements are met.
• Digitise and archive employee documentation efficiently to support a paperless records management strategy.
• Administer and monitor pension fund, provident fund, and medical insurance documentation to ensure all employee benefits information remains current and compliant.
• Support the employee onboarding process by preparing contracts, benefits documentation, and induction materials, ensuring a seamless experience for new hires.
• Perform ad-hoc HR administrative tasks as required to support broader HR and compliance objectives.

Requirements:

• Human Resources Management degree / Industrial Psychology degree / Financial or Commercial degree will be advantageous.
• Working knowledge of payroll systems. (SAGE VIP, People Soft, PaySpace etc.)
• Knowledge and experience in African country payroll administration.
• 5+ year’s work experience in a Senior Payroll & HR Specialist or similar role.