Senior Payroll & HR Officer

Exceed Human Resource Consultants; Stellenbosch; On-site; ZAR 30 000 - 60 000; Full time

Job summary

An established industry player is seeking a Senior Payroll & HR Specialist to lead payroll functions and HR administration. This role involves managing payroll processes, ensuring compliance with tax regulations, and providing strategic insights to senior management. The ideal candidate will have over 5 years of experience in payroll management and a relevant degree. Join a forward-thinking company that values compliance and efficiency, and help shape the future of their payroll and HR practices in a dynamic environment.

Qualifications

• 5+ years of experience in payroll and HR roles, with a focus on compliance.
• Proficient in payroll systems and managing employee benefits documentation.
• Strong understanding of payroll processes and financial reporting.

Responsibilities

• Manage full payroll function, ensuring compliance and accuracy.
• Support HR administration and maintain employee records.
• Provide strategic insights on remuneration and benefits to management.

Skills

Payroll Management

SARS Compliance

HR Administration

Employee Onboarding

Financial Reporting

Education

Human Resources Management degree

Industrial Psychology degree

Financial or Commercial degree

Tools

SAGE VIP

PeopleSoft

PaySpace

Job description

Reference: 10351 NB

Consultant: Nine Broodryk

Job Description:

• Payroll:
  • Manage the full payroll function for weekly, fortnightly, and monthly cycles, including processing new hires, terminations, salary changes, and schedule updates.
  • Accurately execute end-to-end payroll processes, including reconciliations, variance checks, and final approvals for submission.
  • Review, validate, and submit payroll reconciliations and financial reports to the Group Financial Manager to support audit readiness and financial reporting obligations.
  • Calculate and process annual increases, performance bonuses, and other incentive payments in line with company policy.
  • Manage variable payroll components such as casual wages, loans, and commissions.
  • Resolve payroll-related queries, including SARS tax matters, leave entitlements, and salary administration issues.
  • Maintain accurate leave records and ensure statutory compliance.
  • Complete and submit bi-annual and annual SARS EMP501 reconciliations with precision and compliance.
  • Ensure all payroll and employee documentation is accurately filed and maintained for audit and compliance purposes.
  • Administer benefits-related processes including pension/provident fund contributions and medical insurance schedules.
  • Process maternity leave payroll and compile supporting documentation for Department of Labour submissions.
  • Submit quarterly labour reports to STATSSA and ensure data accuracy.
  • Handle all aspects of COIDA compliance, including registration, returns, and payments.
  • Prepare and present payroll and remuneration data for management reporting and decision-making purposes.
  • Provide strategic remuneration and benefits reporting and insights to senior management.
  • Continuously evaluate and improve payroll processes, ensuring accuracy, compliance, and alignment with legislative changes and best practices.

• HR Administration:
  • Maintain records of employee data in both paper and digital formats, ensuring all employment requirements are met.
  • Digitise and archive employee documentation efficiently to support a paperless records management strategy.
  • Administer and monitor pension fund, provident fund, and medical insurance documentation to ensure all employee benefits information remains current and compliant.
  • Support the employee onboarding process by preparing contracts, benefits documentation, and induction materials, ensuring a seamless experience for new hires.
  • Perform ad-hoc HR administrative tasks as required to support broader HR and compliance objectives.

Qualifications:

• Human Resources Management degree / Industrial Psychology degree / Financial or Commercial degree will be advantageous.
• Working knowledge of payroll systems (e.g., SAGE VIP, PeopleSoft, PaySpace).
• Knowledge and experience in African country payroll administration.
• 5+ years of work experience in a Senior Payroll & HR Specialist or similar role.

How to Apply:

• Email your comprehensive CV to [e-mail].
• If you are already registered, please forward your CV and the relevant reference number to your current consultant to avoid duplicity on our system.
• We reserve the right to only conduct interviews with candidates of choice.
• Applicants who have not received feedback within 30 days from the closing date must accept their application as unsuccessful.