Senior Manager: Governance and Optimisation

Senior Manager: Governance & Optimisation

Requirement Review

The Senior Manager: Governance and Optimisation designs and implements robust governance frameworks that define decision-making structures, roles, responsibilities, and escalation procedures to ensure alignment with organizational goals and objectives.

This position is responsible for establishing and maintaining effective governance frameworks, processes, and standards to optimise program and project management activities within the organisation. The incumbent is also responsible for the alignment of organisational objectives, driving continuous improvement initiatives, and overseeing the implementation of optimisation strategies to maximise value delivery.

Accountable for resource allocation, planning and optimisation: to ensure assignment of resources based on impact, benefits realisation, and enforcement, aligning resource allocation with strategic objectives and priorities.

Strategic Function

Aligning strategic project management activities with business objectives, while effectively managing risk and meeting compliance requirements.

• Provide support to the implementation of the BCVO strategy to enable strategic project management to proactively support the delivery of the AGSA mandate.
• Contribute to the development of the BU BSC initiatives.
• Implement the BSC initiatives within the BU.
• Support the process to embed the EPMO capability within the organisation and ensure reporting to relevant stakeholders (EXCO, PPIC, etc.) on the portfolio of projects, benefits realised at Business Unit, Portfolio level and across multiple BUs and Portfolios on an org-wide basis ensuring accurate and timely reporting.
• Ensure project governance standards are met and elevate key project issues and risks to relevant stakeholders (Steerco, EXCO, PPIC).

Optimisation

Enhance process optimisation

• Identify opportunities for process optimisation within programme and project management activities, streamline workflows, and eliminate inefficiencies to improve overall effectiveness and efficiency.
• Undertake and/or direct reviews as necessary to ensure management decision-making is transparent, and that an appropriate balance between benefits, opportunities, costs and risks can be demonstrated to principal stakeholders.
• Establish and maintain the policies for compliance with the organisation's obligations (including legislation, regulatory, contractual and agreed standards/policies), holding the management team to account.
• Act as the organisation's contact for relevant regulatory authorities.
• Ensure proper relationships between the organisation and external parties, with valid interest in the organisation's governance, are in place.
• Ensure optimal stakeholder engagements and working relations with PPIC.

Efficient resource allocation and utilization

• Based on impact, benefits realisation, and enforcement, ensuring that resource allocation aligns with strategic objectives and priorities.

Establish performance metrics and KPIs

• Define key performance indicators (KPIs) and metrics to measure the performance of programme and project management activities, monitor progress, and identify areas for improvement.

Drive continuous improvement initiatives

• Lead efforts to drive continuous improvement initiatives across programme and project management functions, fostering a culture of innovation and excellence within the organisation.

Ensure compliance and risk management

• Oversee compliance with relevant regulations, standards, and policies, and implement risk management processes to identify, assess, and mitigate risks associated with program and project activities.

Strategic Project Management

• Develop and implement organisation-wide project management tactics, practices and processes as part of Strategic Technology projects.
• Collaborate with stakeholders in streamlining the project management and reporting process to track benefits, risks, timelines and support the PPIC.

Governance

Information Governance

• Develop organisational policies, standards, and guidelines for information and records management ensuring that uniformly recognised and accepted data definitions are developed and applied throughout the organisation.
• Ensure that the business processes and information required to support the organisation are defined and devise appropriate processes and data architectures.
• Identify the impact of any relevant statutory, internal or external regulations on the organisation's use of information and develop strategies for compliance.
• Lead and plan activities to communicate and implement information management strategies.
• Coordinate information resources to meet specific business objectives whilst maintaining the principles of professional standards, accountability, openness, equality, diversity and clarity of purpose.

Stakeholder Management

• Define, and gain agreement on, the principles for establishing effective relationships between stakeholders and procurement.
• Scan the environment to ensure a clear understanding of stakeholder needs.
• Build strong, collaborative and value-adding relationships with all relevant stakeholders.
• Communicate the strategy and objectives to both internal and external stakeholders to ensure understanding of these by all relevant stakeholders.
• Proactively build the AGSA brand to all stakeholders.
• Identify the relevant internal and external role players in accordance with business requirements and dependencies.
• Advise executive management on strategies as they pertain to this functional area.

People Management

• Cascade the BU BSC at centre level.
• Implement the activities outlined on the BU People Plan.
• Manage team performance to drive productivity.
• Motivate, coach and mentor staff to ensure maximum productivity and development of the staff to their full potential.
• Provide leadership and direction for the centre.
• Determine the mix and level of capability required to enable the centre to support BU and organisational objectives.
• Contribute to transformation/culture plans.

Financial management and operational management

• Contribute to the development of the business unit’s budget.
• Manage the centre expenditure effectively and efficiently to ensure adherence to BU’s budget and project budgets.
• Ensure compliance with internal processes and procedures.
• Manage strategic projects and support the coordination of PPIC activities.
• Contribute to the risk assessment activities in the BU and on strategic projects.

Other responsibilities (Applicable to All JD’s)

• Perform and/or manage other projects, tasks and assignments not stipulated on the Job description as and when required.

Skills, Experience and Education

Formal Education

MBA with specialisation in project management.

Experience

The incumbent requires a minimum of at least 10 years’ experience in strategic technology project management.

The incumbent should also have a minimum of 5 years managerial experience.

Closing Statement:

The AGSA is not responsible for the verification of data provided and shall not be liable for any errors, factual, transcription or otherwise, contained in the information posted. Therefore, ensure that your online application and CV are correct, accurate and up to date. This appointment is subject to the preferred candidate obtaining the necessary security clearance, reference checking and competency assessment. We embrace and are committed to achieving employment equity within the organisation. Auditor General welcomes applications from all persons with disabilities.

NB: Please note that only shortlisted candidates will be contacted. Should you not hear from us within four weeks, kindly consider your application unsuccessful.