Senior Manager : Ethics And Compliance

Direct message the job poster from Road Accident Fund

Practitioner: Talent Sourcing @ Road Accident Fund | People Management

MINIMUM JOB REQUIREMENTS

1. Qualifications
   • Bachelor's Degree / Advanced Diploma in Social Sciences / Commerce / Legal / Risk Management related qualification.
   • Postgraduate in Social Sciences / Commerce / Legal / Risk Management related qualification.
   • Ethics Officer's certification and or Compliance Officer certification will be an added advantage.
2. Experience
   • Relevant 9 - 10 years' experience in Risk Management / Ethics / Compliance / Governance related environment of which 3 years must have been on a management level / area of expertise.
   • Proven track record of managing Ethics and Compliance frameworks, including development of controls as part of a broad ethics and compliance programme.

KEY PERFORMANCE AREAS

1. Ethics Management
   • Oversee the development of code of ethics and integrate ethical standards.
   • Drive and manage the implementation of approved ethics initiatives.
   • Develops and maintains confidential procedures for the handling and processing of complaints and allegations.
   • Manage responses to alleged violations of rules, regulations, policies and procedures and standards of conducts at leadership level.
   • Provides processes for the confidential hearing of employee issues related to the ethics or conflicts.
   • Manage a system of keeping track of investigations arising out of whistleblowing channels or referrals.
   • Manage independent ethics assessment process and ensure external reporting is conducted.
   • Manage the review of ethical related policies such as the whistle blowing policy, gifts policy and declaration of interest policies.
   • Manage and approve ethics effort reports that are submitted to the board committee and management.
2. Compliance Management Program
   • Manage, monitor and report on legislation, codes, policies, regulations and standards affecting the RAFs to ensure awareness of all legislative, administrative and regulatory compliance requirements.
   • Manage all legislative developments.
   • Manage and monitor compliance by business units with applicable legislative obligations and advise accordingly.
   • Ensure training takes place for business units on compliance procedures and policies.
   • Manage the submission by the business of statutory reports.
   • Manage, implement and maintain a compliance framework, policies, charter and e-manual.
   • Undertake self assessments to improve Compliance maturity across the organisation.
3. Compliance Reviews or Monitoring
   • Conduct compliance risk monitoring of identification of legislation applicable and policies.
   • Prepare the Planning Memorandum and define the scope of the area to be reviewed.
   • Ensure risk assessment is performed to determine the level of risk.
   • Ensure development of a checklist of the area to be reviewed based on the outcome of the preliminary survey in line with the applicable legislation, Policies and Procedures.
   • Ensure fieldwork is conducted in order to obtain supporting documents and evidence to substantiate findings identified.
   • Ensure on-going and continuous identification and monitoring and risks that may affect the Ethics and Compliance department.
   • Support legal and regulatory risk assessments, as needed.
   • Perform gap analysis, audit and investigations where required, on ethics and compliance matters that requires deep dive to the root causes or support internal investigations where needed.
4. Strategy Development and Operational Planning
   • Design, implement, maintain and monitor the compliance program for the RAF.
   • Design, implement, maintain and monitor the ethics programs for the RAF.
   • Provide input into the development of the Ethics and Compliance business strategy and plan that ensure alignment with short-term and long-term objectives.
   • Provide input into the development, implementation and annual review of an overall Strategic Plan for the Ethics and Compliance department.
   • Provide input in determining and setting specific key performance indicators and measures against outcomes detailed in the departmental strategic plans.
   • Oversee and guide the implementation of the Ethics and Compliance plan as approved, including as appropriate any special tasks or projects requested by management.
   • Assess and develop innovative approaches to using technology to maximize the effectiveness of the compliance program; and working cross functionally to implement technological solutions.
5. Policy Review and Implementation
   • Contribute to the development and implementation of policy, procedures and processes.
   • Work with appropriate structures to ensure effective execution of policy and practices.
   • Provide advice and guidance to the Policy department on legislative compliance, emerging issues, risks and the implementation of changes required on policy matters.
   • Develop and implement the Compliance Framework, policy, procedures and guidelines.
   • Develop and implement the Ethics and Integrity Management Framework, policy, procedures and guidelines.
   • Receiving and investigating reported concerns of possible misconduct; serving as a confidential and non-retaliatory resource for all stakeholders and employees who have ethical questions or concerns.
6. Reporting
   • Manage the development of functional reporting systems, for management, project or performance reporting.
   • Manage the development of reports / procedures and guide the process through the alignment of these documents to the overall RAF's Strategy.
   • Ensure that regular and periodic reports are prepared and submitted as and when required to provide progress updates and / or inform management decisions.
   • Prepare trend analyses, analysing ethics and compliance data and preparing reports for management.
   • Create and maintain dashboards to support executive and board level presentations and briefings.
7. Stakeholder Management
   • Maintain proactive and progressive relationships with key stakeholders.
   • Manage enquiries and requests for information from both internal and external stakeholders.
   • Consult with the internal RAF Legal team as necessary to address difficult legal compliance issues.
   • Collaborate with the risk management department and other assurance providers on reviews and remediation of internal controls.
   • Collaborate with HR / ER departments to ensure the implementation of consistent disciplinary action in cases of compliance violations.
   • Collaborate with FID fraud and awareness initiatives to improve an ethical culture.
   • Collaborate with other departments and assurance providers where there are areas of interface on common goals and objectives to achieve a win win situation.
   • Draft and deliver ethics and compliance training and communications with subject matter specialists in Learning & Development.
   • Ensure that the periodic financial and strategic goals of RAF as well as the performance expectations of the various teams within are achieved.
   • Report and review on Ethics and compliance Risk Management financial and non-financial goals.
   • Implement sufficient internal control measures which are implemented for adherence to PFMA, RAF and other relevant legislation and regulation.
8. People Management
   • Set direction for compliance activities or workplan for the Ethics and Compliance department.
   • Ensure the motivation, cohesiveness, and alignment of the organisation's team members.
   • Manage staff in the department to ensure that they achieve their objectives in line with the strategic objectives of the RAF.
   • Manage and monitor performance of the team and implement corrective actions for poor performance.

Required Skills

• Strategic capability.
• Business and financial acumen.
• Leadership agility.
• Client Service Orientation.
• Policy conceptualization and formulation.
• Reporting.
• Relevant ethics, compliance / governance and legislative knowledge i.e. ISO, King IV etc.
• Sound knowledge of integrity management, governance, risk and compliance.
• GRC or related software.
• Excellent analytical and report writing skills.
• MS office.
• Extensive knowledge of legislation applicable to public entities.
• Knowledge of Public Sector legislative framework.
• Knowledge of RAF Act.
• Ability to analyse and solve problems.
• Ability to balance multiple priorities and meet deadlines.
• Ability to pay attention to detail.

Job Details

• Seniority level: Director
• Employment type: Full-time
• Job function: Legal, General Business, and Quality Assurance
• Industries: Government Administration