Senior HR Administrator

Purpose of the Job:

• To provide professional HR administrative function so that accurate records are established and maintained in line with the company’s HR policies and agreement for all salaried staff in East London and provide reports timeously to management.
• Reporting to: Regional Manager: Human Resources

Minimum requirements:

• Matric
• National Diploma (NQF Level 6) or B Tech in Human Resources Management
• 5+ Years as HR Administrator
• High level computer literacy such as Advanced Excel, MS Office etc.
• Proven track record / relevant work experience in a similar role
• Good report writing skills
• Trade Union environment work experience

Main responsibilities:

Personnel Administration:

• Process all staff movements (transfers, promotions and terminations), ensuring correct and necessary documentation is up to date
• Ensure all salaried staff employee documents are completed and on file from Employee Take-On Form to exit interviews
• Provide and keep accurate reports and other information to management (e.g. headcounts, absenteeism, labour turnover, engagements, terminations, manning levels, all absences such as sick, annual leave, special leave and all other leave types of records)
• Participate and engage with various Audits by providing all required relevant HR information & records
• Distribute all new appointments notices monthly

Retirement Funds:

• Liaison with Funds on all employees related to administration and benefits
• Attending to all relevant Fund queries

Salaries & Wages:

• Close liaison with Finance/Payroll administrators regarding
  salaries
• Support HR Administrator for hourly paid employees
• Attending to all relevant queries

General Administration:

• Compile data for submission of remuneration and occupational surveys
• Act as system administrator for HR computer system
• Liaise with HR Officers on relevant matters

Key Skills and Competencies:

• High integrity and maintain confidentiality
• Good interpersonal skills in working with people at all levels of the organization
• Fair negotiation and conflict handling skills
• Proficiency in managing multiple and concurrent projects on time