Senior Executive Secretary, CFO Office

Info Desk; Durban; On-site; ZAR 420,000 - 640,000; Full time

Job summary

Durban University of Technology (DUT) invites applications for an Executive Secretary to the CFO at the ML Sultan Campus. You will provide confidential executive and administrative support, manage the CFO’s diary, and coordinate governance and financial reporting processes across the institution.

The role requires a strong background in governance, financial administration, and high-level secretarial practice, with willingness to work after hours during audit cycles and deadlines.

Qualifications

• Bachelor’s Degree or Advanced Diploma (NQF 7) in Public Administration, Business Administration, Finance Administration, Governance or related field.
• Advanced Minute-Taking Certification.
• Project Management short course.
• Records Management certification.

Responsibilities

• Provide high-level executive and administrative support to the CFO, managing a complex diary, priorities and executive workflows.
• Screen, assess and quality-assure reports, submissions and requests for accuracy, compliance, urgency and financial implications.
• Draft executive correspondence, briefing notes, reports, and briefing packs for the CFO.
• Coordinate governance documentation and submissions for Council, Executive Committees and Finance Committee.
• Monitor governance deadlines, CFO decisions, resolutions, audit actions and deliverables.
• Coordinate and consolidate financial and other inputs from Finance and external stakeholders into executive-ready information.
• Support procurement and financial administration within the Office of the CFO, including requisitions and expenditure monitoring.
• Maintain confidential and audit-ready records with document control and POPIA compliance.
• Act as liaison for the CFO’s office and escalate high-risk matters appropriately.
• Coordinate operational requirements including meetings, travel, and office workflows.

Skills

Discretion & judgment

MS Office proficiency

Governance knowledge

Communication skills

Education

Bachelor’s Degree or Advanced Diploma (NQF 7) in Public Admin / Business Admin / Finance Admin / Governance

Advanced Minute-Taking Certification

Project Management short course

Records Management certification

Tools

POPIA compliance systems

Job description

Durban University of Technology (DUT) invites applications for an Executive Secretary to the CFO at the ML Sultan Campus. You will provide confidential executive and administrative support, manage the CFO’s diary, and coordinate governance and financial reporting processes across the institution.

The role requires a strong background in governance, financial administration, and high-level secretarial practice, with willingness to work after hours during audit cycles and deadlines.