Senior Executive Assistant Remote South Africa -

Somewhere; Cape Town; Remote; ZAR 300,000 - 400,000; Full time

Job summary

A dynamic creative agency is seeking an Offshore Administrative Support professional in Cape Town to assist the leadership team. The role focuses on optimizing internal operations by managing calendars, coordinating meetings, and providing administrative support. Ideal candidates have at least 2 years' experience, exceptional communication skills, and a high comfort level with Google Workspace. This is a full-time remote position that requires a proactive approach and the ability to thrive in a fast-paced environment.

Qualifications

• 2 years of experience in administrative executive assistant or virtual support roles.
• Exceptional communication skills in English (written and spoken).
• Strong organizational skills and attention to detail.
• Self-starter with the ability to work independently and manage time effectively.
• High degree of comfort with Google Workspace and modern productivity software.

Responsibilities

• Manage own and optimize calendars; schedule and coordinate meetings across global time zones.
• Track and follow up on meeting actions and internal deadlines.
• Book domestic and international travel for leadership team members and staff.
• Prepare detailed travel itineraries including flights, accommodations, and meeting schedules.
• Coordinate remote meeting logistics such as Zoom/Google Meet links and agendas.

Skills

Microsoft Outlook

Microsoft Word

Microsoft Powerpoint

Microsoft Excel

Google Suite

Calendar Management

Job description

US working hours : 9 : 30 to 6 : 30 pm Eastern timezone

About Us

We are a fully independent minority-owned creative agency based in New York. We help brands unlock their potential by creating work that starts movements stokes fandoms and seizes cultural moments delivering real results for Fortune 500 companies bold enough to break convention.

We work with brands like TikTok Lululemon Chime and Rivian to launch ideas that earn attention and build lasting relevance.

We re not in it for the trophies but we re proud when the work gets noticed. From being named Ad Age s Small Agency of the Year to picking up a Grand Effie a few Gold Lions and more than a dozen One Show awards.

About You

We re looking for a highly organized and proactive Offshore Administrative Support professional to assist our leadership team and keep our internal operations running smoothly. If you thrive behind the scenes love optimizing systems have a keen eye for detail and are eager to grow in a dynamic agency environment we want to hear from you.

About the Role

You ll serve as a key operational partner to our leadership team helping manage calendars coordinate meetings book travel prepare documentation and streamline day-to-day administrative functions. This is a remote role ideally suited to someone experienced in executive support who is comfortable juggling multiple priorities and learning new tools on the fly.

Key Responsibilities

Executive & Team Support

• Manage own and optimize calendars; schedule and coordinate meetings across global time zones. Our calendars move fast and the person that owns these must be flexible enough to meet the changing priorities of the business while respecting the principal s best interest.
• Track and follow up on meeting actions and internal deadlines.
• Book domestic and international travel for leadership team members and staff.
• Prepare detailed travel itineraries including flights accommodations transfers dinner and meeting room reservations and meeting schedules.
• Coordinate remote meeting logistics such as Zoom / Google Meet links agendas materials and recordings.

Administrative Operations

• Support for teams on client gift events.
• Prepare / ensure internal meeting agendas manage AI minutes and summaries of key decisions.
• Draft reports and communications.
• Assist with expense tracking invoicing prep and reconciling credit card reports.
• Liaise and / or support the onsite office manager in ensuring that the principal s setup for success in their workplace.

Project & Communication Support

• Support project coordination by tracking timelines and deliverables.
• Coordinate with cross-functional teams.
• Manage shared drive organization and digital asset filing.
• Help maintain CRM or client records with up-to-date contact and project details.

Tool & System Support

• Use and support Google Workspace (Docs Sheets Slides Drive Gmail Calendar).
• Navigate and learn a variety of internal software tools (e.g. Slack Airtable etc..
• Quickly adapt to new platforms and processes as they re introduced.
• Work with the in-office management team to ensure both in-person and hybrid meetings are in the calendar and prepared in advance.

Requirements

• 2 years of experience in administrative executive assistant or virtual support roles.
• Exceptional communication skills in English (written and spoken).
• Strong organizational skills and attention to detail.
• Self-starter with the ability to work independently and manage time effectively.
• High degree of comfort with Google Workspace and modern productivity software.
• Tech-savvy and willing to learn new systems and tools quickly.
• Experience working remotely and across multiple time zones preferred.

Bonus Points For

• Experience supporting leadership in an agency media or creative industry.
• Familiarity with Slack Google Slides or similar tools.
• Prior work with international teams or startup environments.

Key Skills

Microsoft Outlook,Microsoft Word,Personal Assistant Experience,Microsoft Powerpoint,White Papers,Calendar Management,Microsoft Excel,Sharepoint,Administrative Experience,Budgeting,DoD Experience,Google Suite

Employment Type : Full Time

Experience : years

Vacancy : 1

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