Senior Events Coordinator

Advius (Pty) Ltd; Johannesburg; On-site; ZAR 200 000 - 300 000; Full time

Job summary

An established industry player is on the lookout for a Senior Events Coordinator to lead the planning and execution of high-end events. This hands-on role requires a meticulous leader with a passion for delivering flawless experiences. You'll engage with clients, manage budgets, and coordinate with suppliers to ensure every detail is perfect. If you thrive in a dynamic environment and have a proven track record in luxury event coordination, this is your chance to shine in a vibrant and rewarding setting. Join a team where your creativity and leadership skills will make a significant impact on memorable events.

Benefits

Competitive salary

Fuel allowance

Qualifications

• 7+ years of experience in event coordination, particularly in luxury settings.
• Strong leadership and negotiation skills with a proven track record.

Responsibilities

• Oversee end-to-end planning and execution of high-end events.
• Act as primary contact for clients, ensuring their vision is realized.

Skills

Marketing

Catering

Organizational skills

Hospitality Experience

Management Experience

Event Planning

Events Management

Project Management

Event Marketing

Leadership Experience

Negotiation

Education

Matric

Tools

HubSpot

Job description

Our Client is seeking a Senior Events Coordinator in Gauteng. The Senior Events Coordinator will oversee the end-to-end planning, coordination, and execution of high-end events. This includes promoting services, meeting with clients, designing custom event elements, managing budgets, liaising with suppliers, supervising staff, and ensuring seamless event execution. This is a hands-on role requiring a strong leader with a meticulous eye for detail and a passion for delivering flawless events.

Key Responsibilities:

• Client Engagement: Act as the primary point of contact for clients, understanding their vision and ensuring their needs are met.
• Event Planning & Coordination: Develop and execute comprehensive event plans including timelines, budgets, and custom designs tailored to client specifications.
• Promotion & Sales: Market the company's event services to potential clients and foster relationships to generate new business.
• Supplier Management: Source, negotiate with, and coordinate suppliers to ensure high-quality deliverables within budget.
• Financial Oversight: Prepare quotes, manage event budgets, and oversee financial transactions related to each event.
• Event Execution: Oversee the setup, execution, and breakdown of events, ensuring every detail is flawlessly handled.
• Staff Management: Recruit, train, and manage event staff to ensure efficient operations and excellent client service.
• Flexible Availability: Work long hours including evenings and weekends as required by event schedules.

Qualifications & Experience:

• A minimum of 7 years of experience in event coordination, preferably in a luxury or high-end environment.
• Proven track record of managing events from concept to completion with exceptional results.
• Strong leadership, communication, and negotiation skills.
• Proficiency in budget management and financial planning.
• Excellent organizational and problem-solving abilities.
• Ability to work well under pressure and manage multiple projects simultaneously.
• Own reliable transport is mandatory.

Benefits:

• Competitive salary commensurate with experience.
• Fuel allowance.

Education: Must have Matric and be competent in Computer Literacy.

Key Skills: Marketing, Catering, Organizational skills, Hospitality Experience, Management Experience, HubSpot, Event Planning, Events Management, Project Management, Event Marketing, Leadership Experience, negotiation.