Senior Debtors Administrator

Stratostaff; Durban; On-site; ZAR 300,000 - 400,000; Full time

Job summary

A leading supplier of prefabricated buildings is seeking a Senior Debtors Administrator in Prospecton. The role requires a strong background in finance, excellent leadership, and communication skills. Candidates should have a degree or diploma, along with a minimum of 5 years' experience in a debtors role. Responsibilities include managing the debtors team, reviewing quotations, and handling all financial documentation. This full-time position offers a dynamic work environment.

Qualifications

• Matric and a Degree or Diploma required.
• Minimum of 5 years experience in a Debtors related position.
• Intermediate in MS Office applications.

Responsibilities

• Manage workload for the debtors team.
• Oversee website and Sales Inbox enquiries.
• Review and verify all documentation for accuracy.

Skills

Strong communication skills

Leadership skills

Excellent time management

Problem-solving ability

Attention to detail

Analytical skills

Proficiency in Microsoft Office

Knowledge of accounting software

Education

Degree or Diploma

Matric

Tools

Sage (Pastel)

SharePoint

Job description

Overview

Our client is a specialist SA leading supplier of prefabricated buildings.

Role

Senior Debtors Administrator

Location

Prospecton

Industry

Construction

Qualification

• Matric
• Degree or Diploma
• A minimum of 5 years experience in a Debtors related position
• Experience in reviewing Management accounts and Budget forecasts
• Intermediate in MS Office applications including SharePoint
• Fluent in both English and Afrikaans
• Clear criminal record

Skills

• Strong communication and interpersonal skills with a customer-service-oriented approach
• Strong Leadership skills
• Excellent time management skills with the ability to manage multiple tasks
• Proven ability to problem-solve
• Attention to detail and excellent organizational skills
• Strong financial and analytical skills
• Proficiency in Microsoft Office
• Knowledge of accounting software e.g. Sage (Pastel)
• Ability to work independently and as part of a team
• Tenders and Quotations

Role & Responsibilities

• Manage and co-ordinate workload for the debtors team including signing off timesheets annual leave and sickness
• Manage and upload and allocate all website enquiries and enquiries from the Sales Inbox to SharePoint for all departments; this includes uploading any supporting documentation for the enquiry in accordance with the Quotation and Tender Procedure
• Manage, maintain, verify and approve constantly throughout the day all quotations
• Register on SharePoint for accuracy and, where necessary, rejecting quotations that have discrepancy or errors
• On receipt of order updating the quotation to accepted and adding invoice number within the quotation register
• Manage daily the status of all quotations to ensure that the turnaround time of quotations is met in accordance with the Quotation and Tender Procedure
• Review Production on Program daily and update the Chassis Master within SharePoint to ensure that chassis numbers are available for all departments to create Transport Requests for collection and deliveries
• This includes updating the status of units which have been sold, scrapped or stolen
• Complete, prepare and compile all supporting documentation within agreed timeframes for Request for Quotation with SBD Forms for Sales Consultants
• Download all Summary and Full Reports from the Central Supplier Database for Full Tenders and SBD Forms
• Assist Operational Members with completion and compiling of all Vendor Applications for Customer Portals and ensuring the Portal Database is up to date
• Assist Sales Consultants in preparing bill of quantities for large projects for Full and Supply Bid Tenders to support quotations for bids
• Arrange with Stationery Service Provider for Tender Bids to be printed and bound to meet tender closing times and dates
• Maintain and update daily the warranty database and compile and email out Quality Control Packs for all units which have been produced to customers; this includes monitoring the responses received from Customers on the Report Feedback Form
• Review and verify all documentation (Drawings Purchase Order and Quotation) are signed before invoices are raised in accordance with Debtors Procedure
• Prepare all paperwork and generate Tax Invoices, Proforma Invoices and Credit Notes for all departments using SharePoint

We are committed to locating the ideal job for you so we kindly advise against paying for this service. There are no costs associated with securing employment with us.

Required Experience

Senior IC

Key Skills

• Leadership skills
• Communication skills
• Diary Management
• GAAP
• Accounting
• Oracle
• Payroll admin
• Performance Management
• Human Resources
• Supervising Experience
• Financial Planning
• Writing Skills

Employment Type

Full-Time

Experience

years

Vacancy

1