Senior Contracts Administrator

B&W Instrumentation and Electrical; Alberton; On-site; ZAR 200,000 - 300,000; Full time

Job summary

A South African engineering firm in Alberton seeks a candidate for Contract Administration. The role involves managing contracts, ensuring compliance with procedures, and serving as a liaison between stakeholders. Responsibilities include payment administration, tracking progress, and risk management to ensure successful contract close-out. Candidates should possess skills in change management and adhere to contractual obligations in a dynamic environment.

Responsibilities

• Maintain commercial registers and document control.
• Adhere to NEC3/FIDIC procedures for compliance.
• Liaise between multiple stakeholders effectively.
• Administer changes and claims in contracts.
• Prepare payment certificates ensuring compliance.
• Track deliverables and identify risks early.
• Manage contract close-out and final account.

Job description

Job Summary

• Contract Administration: Maintain commercial registers, correspondence, change control logs, document control.

• Commercial & Compliance Management: Adhere to NEC3/FIDIC procedures and time bars to protect the Contractor’s position.

• Stakeholder Communication and Coordination: Act as a central liaison between Employer / Engineer / Project Manager / Contractor / and Subcontractors. Provide support and assistance to Project Manager.

• Change and Variation Management: Administer variations, compensation events, and claims ensuring timely submissions and records and correct valuation and contractual process.

• Payment and Valuation Administration: Prepare payment certificates and ensure compliance with payment terms, retention, and statutory obligations.

• Programme and Progress Monitoring: Track deliverables against contract programme. Flag delays and trigger early warnings or compensation events or EOT claims as needed.

• Risk Identification and Management: Identify contractual risks early, ensuring compliance with early warning register or risk allocation principles. Assist in implementing mitigation strategies to avoid time and cost impacts.

• Final Account and Close-Out: Manage contract close-out, final account reconciliation and ensure contractual obligations are met before issue of final certificates.