Senior Contract Administrator

Scatec; Cape Town; On-site; ZAR 400 000 - 800 000; Full time

Job summary

Join a dynamic and innovative firm in the renewable energy sector as a Senior Contract Administrator. This role is pivotal in managing contracts for solar and battery projects, ensuring compliance and effective communication among all stakeholders. You will lead the development of procurement strategies, oversee contractor selection, and manage contract negotiations, all while contributing to the electrification of Africa. Be part of a diverse and international team that values your expertise and is committed to making a sustainable impact. This position offers a unique opportunity to grow within a rapidly expanding industry, where your contributions will directly influence the future of energy in the region.

Benefits

International Working Environment

Diversity and Inclusion

Challenging Position

Professional Development Opportunities

Qualifications

• 5+ years experience in Construction Contract Administration with FIDIC suite.
• Strong knowledge of contract terms and conditions and procurement practices.

Responsibilities

• Oversee Contracts Administration and Quantity Surveying activities.
• Manage Contractor Selection and facilitate the tendering process.
• Prepare comprehensive reports on Construction Contracts.

Skills

Contract Administration

Quantity Surveying

EPC Contracts

Negotiation Skills

Commercial Management

Project Management

Risk Management

Communication Skills

Education

B. Sc. QS (Hons)

Technical or Legal Supplementary Degree

Tools

FIDIC Contracts

NEC Contracts

GCC Contracts

Job description

Overview

Want to join an innovative player in renewable energy that is rapidly growing in Africa? Since it was established in 2019 as part of renewable energy frontrunner, Release by Scatec has been developing and deploying a unique, flexible leasing solution of pre-assembled and modular solar and battery equipment for the mining and utilities market. Recently announced funding by Climate Fund Managers will enable our dynamic, young team in its ambition to power and electrify Africa. We are present in several countries in Africa and in the Americas, and are headquartered in Oslo, Norway.

Main purpose of position

Scatec is looking for a Senior Contract Administrator in Cape Town, South Africa to be part of our global team working together towards our vision – Improving our future. As our Senior Contract Administrator, you will provide support to the Solutions organization by overseeing Contracts Administration and Quantity Surveying activities for projects in the PV, BESS and Wind sector. This support shall be rendered directly to the relevant Procurement and Logistic Manager / Supply Chain Manager / Project Manager, encompassing the stages of Development, Structuring, and Delivery, with the aim of leading and managing the formulation, implementation, and execution of Construction and Supply Contracts. Furthermore, the role shall be responsible for monitoring and controlling the execution of the contractual framework and providing periodic reports to the project management and the rest of the governance structure around the project on these issues. In carrying out these duties, the role shall closely collaborate and interact with project management, supply chain management, construction management, legal, project control function, and other relevant parties (depending on the organization structure for each project). Such collaboration and interaction are necessary to effectively communicate and address contract-related matters with contractors and subcontractors throughout the entire process, ranging from contractual negotiations, contractual notices, monthly progress payments, claims and dispute management, etc. This involvement may take the form of direct participation in the project or through support provided to the project organization within the established governance structure.

Main responsibilities:

• Establish Contract and Procurement Strategies: Assist in developing contract strategies for projects.
• Assist in preparation of EPC Contracts and Subcontracts: Collaborate closely with legal, project management, supply chain management, technical management, and all other relevant disciplines to prepare robust Engineering, Procurement, and Construction (EPC) contracts and subcontracts.
• Ensure that contracts are designed to minimize interface-related risks, mitigate schedule slippage, and prevent cost escalation while optimizing to achieve a competitive overall cost and timeline.
• Manage Contractor Selection: Oversee the prequalification and initial selection of key contractors and subcontractors.
• Facilitate the tendering process, evaluate proposals, and conduct negotiations to finalize contracts for implementation in line with the procurement strategy (including full compliance both with internal and external requirements).
• Commercial Management of Subcontractors: Take a commercial perspective in managing contractors and subcontractors, including formal correspondence related to contract management and interface risks.
• Manage contractual determinations and progress payments to contractors, manage variations in scope, address claims for increased costs and extensions of time, prepare final account agreements.
• Manage team of Contract Administrator and Quantity Surveyors on site or office.
• Prepare Project Reporting: In collaboration with the Project Control function, generate comprehensive reports on Construction Contracts.
• Provide detailed insights into the Contract status, claims, cashflow forecasts and risks.

Qualifications and competencies:

• B. Sc. QS (Hons) - (or relevant technical or commercial qualification).
• Technical or legal supplementary degree/Project Management.
• Comprehensive knowledge of: Contracts suites, NEC, GCC and FIDIC.
• EPC Contractors scope, EPC Contractors Schedule and the activities and deliverables.
• Quantity Survey education and experience.
• Relevant courses in the FIDIC Contractual Framework and/or other relevant internationally renowned contract standards.
• 5+ years Construction Contract Administration experience with the FIDIC suite of contracts in companies with strong procurement and Supply Chain Management practices.
• Demonstrate familiarity with contract terms and conditions and the FIDIC suite of contracts.
• Proven track record in affecting contract savings.
• Extensive experience and competence in Procurement and Contract Management / Administration for large construction contracts.
• Experience and a proven track record of working as an integral part of project management teams, focusing on identifying and implementing commercially acceptable and risk-balanced contracting solutions.
• Experience in the role as Contracts Administrator (or equivalent) both from the position as EPC contractor with sub-contractors, JV partners and consortium partners as well as from the developer/sponsor position as the Employer procuring EPC services and supplies from the contractor market.

Important role interfaces:

• Project Direct Report: Procurement & Logistics Manager / Supply Chain Manager / Project Manager.
• Matrix Organization Report: Project Manager and SVP Supply Chain Management.
• Key Stakeholders under Matrix Organization: Solutions Management, Supply Chain, Legal, Project Control Team and Finance.
• Key Stakeholders in country outside Scatec: SPV (Depending on the project set up), Contractors and Suppliers.

For the particular role we also expect:

• Strong organizational, communication and team working skills.
• Solution-oriented, prioritization skills, highly structured, systematic, and analytical.
• Driven, always looking for ways to improve and having high aspirations for own work.
• Excellent management, communication and team working skills.
• Fluent in English, both written and spoken.
• High social and intercultural competence.
• Dedicated and someone who takes “ownership” to tasks and responsibilities.
• Self-reliant, efficient and structured.
• Flexible and adaptable with a “can-do” attitude.
• Highest ethical standards.
• Compliance driven.

Personal characteristics:

It is part of every employees’ terms of reference to contribute to Scatec's vision: Improving our Future and adhere to our company values which are:

• Predictable: demonstrate clear communication and listening skills, shares information in an open and honest way.
• Driving results: demonstrate determination, pro-activeness, can prioritise and work independently.
• Changemaker: demonstrate entrepreneurship, can challenge, fast learner, take initiatives and adjust.
• Working together: demonstrate teamwork, shares responsibilities, can compromise, has a can-do attitude.

We offer:

Scatec is an exciting, innovative and ambitious company operating in a growing industry. We offer a challenging and interesting position where you will be part of a flexible, diverse and truly international working environment consisting of highly competent and committed colleagues with a positive drive to make a difference.

Scatec is an equal opportunity employer and values diversity. All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, national origin, disability status, protected veteran status, or any other basis protected by appropriate law.

All hiring decisions are made based on merit, competence and business need.