Senior Clerk : Assets (Centurion)

Job title : Senior Clerk : Assets (Centurion)

Job Location : Gauteng, Centurion

Deadline : May 08

We are looking for a highly organized candidate with good numerical skills for the position of Senior Clerk : Assets. You will be working for a well-established company with strong values.

In exchange for your services, you will receive a competitive compensation package. You will be joining an organization that values employee development and rewards excellent performance.

Your Responsibilities Will Include The Following:

1. Audit reports:
   Print all audit reports received from auditors and asset modification folders. Capture data into the system. Investigate shortages and report on anomalies. Compare audit reports with the current asset register for validation. Ensure timely processing of audit reports. Accurately capture information, ensuring compliance with policy and procedure. Details captured accurately on spreadsheets.
2. Asset modification forms:
   Check the asset modification forms received from Area Managers for accuracy and signatures. Follow up on asset modification forms re-submitted to Area Managers for corrections. Ensure that asset modification forms are submitted to the Finance department for asset register corrections. Follow up with the finance department to ensure corrections are made, resolving any issues that may arise. Check the assets register to get confirmation once changes are done.
3. Asset write offs:
   Assets to be written off must have instructions received in writing. Details must be captured accurately in spreadsheets. Adequate follow-up on outstanding information, such as reasons/motivations. Write-offs must be approved by the Area Manager and relevant managers. Ensure all written-off/stolen equipment is replaced, with information mailed to the procurement clerk in the relevant departments.
4. Vehicle Audit Control:
   Maintain accurate records of audit reports for vehicles. Monitor all system changes made. Report any discrepancies between systems. Keep track of written-off vehicles and ensure all systems are amended accordingly.
5. Transfer of Assets:
   Transfers of assets must be done timely (Furniture/Equipment/Vehicles/IT Equipment and Fixed Property assets). Ensure all systems are aligned. Follow up on all outstanding asset modification forms. Manage transfers and track progress via timeline. Ensure accurate record keeping.
6. General office administration:
   Record keeping on all outstanding asset modification forms. Proactive problem-solving issues pertaining to delays and obstructions. Update necessary systems with relevant information. Adequate follow-up on queries. Ensure all necessary documents are received as per policy and procedure. Handle queries from branches. Perform ad-hoc duties as instructed by department head, Accountant, and manager.
7. Reports:
   Submit reports on outstanding asset modification forms monthly. Maintain reports. Report to all stakeholders, including Fleet, Fixed Property, ITC, and Area Managers. Monthly reconciliation on all vehicle inspection forms from agencies.

Requirements:

1. Grade 12
2. 3 Years fleet and/or office administrative management experience
3. Computer literate
4. Time management
5. People Skills (Interpersonal skills)
6. Administrative/Management experience