Senior Clerk : Assets

AVBOB; Centurion; On-site; ZAR 200,000 - 300,000; Full time

Job summary

AVBOB is seeking a Senior Clerk: Assets, responsible for various tasks including auditing reports, managing asset modifications, and ensuring accurate records. This role is crucial for maintaining organizational integrity, and the candidate will work in a supportive environment focused on employee development.

Qualifications

• Highly organized with good numerical skills.

Responsibilities

• Audit reports and ensure accurate data entry.
• Complete asset modification forms with accuracy.
• Manage asset writes-offs and vehicle audits.
• Oversee timely transfer of assets and manage disposal processes.
• Perform general office administration and submit reports.

Skills

Numerical skills

Organizational skills

Job description

We are looking for a highly organized candidate with good numerical skills for the position of Senior Clerk: Assets.

You will be working for a well-established company with strong values. In exchange for your services, you will receive a competitive compensation package. You will be joining an organization that values employee development and rewards excellent performance.

Responsibilities:

1. Audit reports: Print all audit reports received from auditors and asset modification folders. Capture data into the system. Investigate shortages and report anomalies. Validate audit reports against the current asset register. Process audit reports promptly. Ensure accurate data entry in accordance with policies and procedures. Record details accurately on spreadsheets.
2. Complete asset modification forms: Verify accuracy and signatures on asset modification forms received from Area Managers. Follow up on resubmissions for corrections. Submit forms to the Finance department for register updates. Follow up with Finance to confirm corrections and resolve issues. Check the asset register to confirm changes.
3. Asset write-offs: Receive written instructions for write-offs. Record details accurately in spreadsheets. Follow up on outstanding information such as reasons or motivations. Obtain approval from Area Managers and relevant department heads. Ensure written-off or stolen equipment is replaced and inform procurement.
4. Vehicle audit control: Maintain accurate vehicle audit reports. Monitor system changes. Report discrepancies across all systems. Track written-off vehicles and update systems accordingly.
5. Transfer of assets: Ensure timely transfer of assets such as furniture, equipment, vehicles, IT equipment, and property. Align systems and follow up on outstanding forms. Manage transfers with a tracking timeline.
6. Disposal management: Communicate written-off assets to relevant branches. Monitor disposal processes with confirmation from agents. Update spreadsheets with accurate information.
7. General office administration: Keep records of outstanding asset modification forms. Address delays and obstructions proactively. Update systems and spreadsheets. Follow up on queries. Ensure receipt of necessary documents, such as registration certificates. Handle branch queries. Perform ad-hoc duties as assigned. Submit monthly reports on outstanding forms, maintain reports, and communicate with stakeholders. Reconcile vehicle inspection forms and sheets monthly.