Senior Clerk : Assets

AVBOB; Centurion; On-site; ZAR 200,000 - 300,000; Full time

Job summary

A reputable organization is seeking a highly organized Senior Clerk: Assets in Centurion. The role involves auditing reports, managing asset modifications, and overseeing asset disposal processes. Candidates should exhibit strong numerical skills and attention to detail. Join a company that values employee development and offers a competitive compensation package.

Qualifications

• Highly organized candidate with good numerical skills.
• Must ensure compliance with policies and procedures.

Responsibilities

• Audit reports and capture data accurately.
• Complete asset modification forms and verify updates.
• Manage asset write-offs and approvals.
• Control vehicle audit records and report discrepancies.
• Ensure timely transfers of assets and maintain records.
• Communicate asset disposals and monitor processes.
• Handle general office administration tasks.
• Submit monthly reports and conduct reconciliations.

Skills

Organizational skills

Numerical skills

Attention to detail

Job description

We are looking for a highly organized candidate with good numerical skills for the position of Senior Clerk: Assets.

You will be working for a well-established company with strong values. In exchange for your services, you will receive a competitive compensation package. You will be joining an organization that values employee development and rewards excellent performance.

Responsibilities:

1. Audit reports

• Print all audit reports received from auditors and asset modification folders.
• Capture data into the system.
• Investigate shortages and report anomalies.
• Compare audit reports with the current asset register for validation.
• Process audit reports in a timely manner.
• Accurately capture information, ensuring compliance with policies and procedures.
• Details captured accurately on spreadsheets.

Complete asset modification forms

• Check received forms for accuracy and signatures.
• Follow up on re-submitted forms for corrections.
• Ensure forms are submitted to the Finance department for register updates.
• Follow up with Finance on corrections and resolve issues.
• Verify updates in the asset register.

Asset write-offs

• Receive instructions in writing for write-offs.
• Capture details accurately in spreadsheets.
• Follow up on outstanding information (reason, motivation, etc.).
• Obtain approval from Area Manager and relevant department managers.
• Ensure replaced equipment is documented and communicated to procurement.

Vehicle Audit Control

• Maintain records of vehicle audit reports.
• Monitor system changes and report discrepancies.
• Track written-off vehicles and update systems accordingly.

Transfer of Assets

• Ensure timely transfers of assets and system alignment.
• Follow up on outstanding forms and manage transfers with tracking.
• Maintain accurate records.

Disposal Management

• Communicate asset disposals to relevant branches and offices.
• Monitor disposal processes and update records.

General Office Administration

• Maintain records of outstanding forms.
• Address delays and issues proactively.
• Update systems and spreadsheets with relevant information.
• Follow up on queries and ensure receipt of necessary documents.
• Handle ad-hoc tasks and projects as assigned.

Reporting

• Submit monthly reports on outstanding forms.
• Maintain and distribute reports to stakeholders.
• Conduct monthly reconciliations of vehicle inspections.